73 administrative jobs found in Portland, ME

Job Description LOCATION: Old Orchard Beach High School POSITION TYPE AND STATUS: District Registrar / Student Services Administrative Assistant, 1 FTE Located a ½ mile from the Atlantic Ocean and 15 minutes from Portland, RSU 23 is a 700 student, three-school district seeking a District Registrar / Student Services Administrative Assistant to join our team. The successful candidate should possess the following: CERTIFICATION REQUIREMENTS: Citizenship, residency or work visa Maine Department of Education CHRC (Criminal History Record Check) https://www.maine.gov/doe/cert/fingerprinting Maintains or is eligible for Maine Department of Education Teaching Certificate Current and violation free Maine State CDL with school bus & passenger endorsements QUALIFICATIONS / JOB SUMMARY: High school diploma or equivalent required; associate's degree in office administration or related field preferred. Current State of Maine Criminal History Records Check (CHRC)...

Job Description Welcome to Maine School Administrative District #75 Serving Maine's Midcoast communities of Bowdoin, Bowdoinham, Harpswell, and Topsham, MSAD 75 is home to over 2,350 students and more than 600 faculty and staff members. MSAD 75 is seeking an Administrative Assistant, Special Education at Mt. Ararat Middle School to join our vibrant educational community. Together, we can inspire the next generation of learners and leaders. This postionserves as a team member of the Mt. Ararat Middle School staff. Assists the Special Services Coordinator through communication, data analysis, record keeping and public relations. This is a School-year, part-time position (Monday - Friday 9:00am - 1:00pm, mid-August through mid-June). This position will also include coverage for summer ESY (Extended School Year) program for three weeks in July. HOURLY PAY RATE: $24.39 - 26.25 (DOE) QUALIFICATIONS: High school diploma or GED/HiSET At least 1-3 years of experience....

Job Description A dministrative Assistant / Receptionist -- Central Office Position Description: This position serves as the Administrative Assistant and primary Receptionist for the Central Office of the Portsmouth School Department. The core function of this role is to provide dedicated administrative support to the Assistant Superintendent and the Business Administrator while serving as the primary point of contact and hospitality lead for all visitors to the Central Office. Reporting Relationship Reports directly to the Assistant Superintendent. Duties and Responsibilities Reception & Office Hospitality Initial Point of Contact: Serves as the first point of contact for all visitors to the Central Office; greets, screens, and directs guests to the appropriate personnel or department. Communications Management: Screens incoming phone calls and messages, redirects inquiries, and handles sales solicitations. Mail & Deliveries: Receives, sorts, and...

Job Description Administrative Assistant to the Principal at the Middle School Oyster River Cooperative School District has a fall opening for a full-time, full-year Administrative Assistant to the Principal at the Middle School. We are seeking a friendly, outgoing individual to join our team in a fast-paced environment while always maintaining professionalism. The ideal candidate will possess strong communication, multitasking, organizational, and time management skills and will demonstrate the ability to understand and follow procedures effectively. In addition to greeting visitors and clerical duties, this person will manage building level accounting and financial expenditures, order supplies, and assist the Principal in communication and organization/planning. Must have a strong proficiency with a variety of technology and software products. Experience with PowerSchool and Tyler ERP Pro preferred. We offer a competitive benefits package for this full-time position...

Job Description OOB/Saco Adult Education Title: Adult Education Administrative Assistant Reports to: Program Director and/or Office Manager Job Goal: To provide administrative support for Adult Education enrichment/vocational programs. Terms of Employment: This is a full-time, year-round, position consisting of 40 hours/week at a rate of $20.00/hr. Benefits include individual/single health, eye, and dental coverage; retirement savings options; and paid vacation. The employee may attend one free course per semester, not to exceed $150 per course/semester. Excellent communication and organizational skills, computer experience, and customer service experience are essential. Knowledge of the FileMaker Pro database and Mac computer use is a bonus. Must be a self-starter willing to work independently. Qualifications: Associate's Degree or higher CHRC Excellent customer service skills Experience working in administrative support roles Positive,...

Job Description TITLE: School Psychologist - District Wide POSITION OVERVIEW: Portland Public Schools is seeking a highly qualified, collaborative School Psychologist to join our Student Support team. This is a full-time position, reporting to the Director of Student Support. Successful candidates must demonstrate excellent professional judgment, and clear, effective communication skills, in order to work successfully with parents and teams of school-based and interdisciplinary professionals. Expertise in administering and interpreting a variety of psychological assessments for school-aged students is required, as is certification through the Maine Department of Education as a school psychologist. Experience and interest in working with diverse populations and English Learners is highly preferred. ESSENTIAL RESPONSIBILITIES: Conduct comprehensive psychological assessments and complete written psychological reports in accordance with PPS Regulations and ethical...

Job Description TITLE: Special Education Coordinator - Lyseth Elementary POSITION OVERVIEW: Under the supervision and guidance of the building Principal, the Special Education (SE) Coordinator supports the school's special education team in ensuring that all students requiring special education and related services receive appropriate instruction, programming, and support. This role directly supports Portland Public Schools' five-year strategic plan, which prioritizes building the capacity of schools to provide more effective instruction to students with disabilities across the continuum of services. The Coordinator's role also directly supports the district's on-going focus on improving students' academic and social emotional outcomes and promoting equity. The Coordinator is responsible for organizing and monitoring all SE programs and services in the school and will provide direct support to teachers and ed techs at the classroom level, including those working in...

Job Description TITLE: Purchasing Manager Central Office POSITION OVERVIEW: The Purchasing Manager is responsible for organizing purchasing functions of Portland Public Schools, including managing the daily activities in purchasing for day-to-day and capital projects purchases, managing contracts including administering, negotiating, reviewing, renewing, filing, and evaluating for availability, price, term, and quality of products. The Purchasing Manager also coordinates the bid process and ensures compliance with procurement policy and conflict of interest policies and regulations. ESSENTIAL RESPONSIBILITIES: Lead in developing a purchasing strategy; keep up with trends in procurement & purchasing Contract management to include all aspects (e.g. administer, review, manage, file, evaluate, analyze, and negotiate) Negotiate or renegotiate and administer contracts with vendors Administer bidding process and contracts (e.g. prepare specifications, evaluate...

Job Description TITLE: Special Education Teacher - East End Community School POSITION OVERVIEW: We are seeking a dynamic, friendly, student-centered Elementary Special Education Case Manager to join our teaching faculty at East End Community School. The successful candidate will be adept at providing an atmosphere and an environment conducive to the academic, social, and emotional development of individuals, ensuring equitable access to learning opportunities for all students. In addition, the successful candidate will be responsible for developing and adjusting curricular and instructional materials to monitor student progress and meet the needs of a range of learners. Effective communication with students, parents, colleagues, and community members is essential in this role. DUTIES AND RESPONSIBILITIES: Serves as the special education case manager for the students served on their caseload Maintains accurate and complete records as required by law, PPS policy and...

Job Description TITLE: Make It Happen Site Coordinator (1 Year Only) - Lincoln Middle School POSITION OVERVIEW: The Make it Happen Site Coordinator is one of the positions under Portland Public Schools' Youth Development Program. Make It Happen is an academic support and college readiness program operated by the Multilingual and Multicultural Center at the secondary level to help language minority students develop competitive academic profiles, prepare for high school success, and secure college admission and financial aid. The Site Coordinator will become an integral part of school culture and work closely with staff, students, and volunteers. This position aligns with the academic school year, with an additional 20 work days expected throughout the summer. ESSENTIAL RESPONSIBILITIES: Oversee operation of academic support programming in the Make It Happen Academic Center Manage volunteer academic tutors and partners Recruit and engage target multilingual students...

Job Description TITLE: Special Education Teacher, Behavioral and Social-Emotional Support, 3-5 (Breathe Program) Rowe Elementary 26-27 SY POSITION OVERVIEW: Portland Public Schools is seeking a highly qualified Special Educator for our Behavioral and Social-Emotional Support Program (a.k.a. "Breathe") at Rowe Elementary School. The Special Education Teacher works with students in both the mainstream and Special Education setting, and collaborates with the Program Social Worker to determine optimal programming for students. The teacher is responsible for overseeing the delivery of services in students' Individual Education Plans and providing specialized instruction to ensure that each student progresses in meeting IEP goals. ESSENTIAL RESPONSIBILITIES: Provide evidence-based specially designed instruction to students with Individual Education Plans (IEP) to ensure that each student progresses in meeting the district's learning benchmarks Serve as case manager for...

Job Description TITLE: SecondarySpecial Education Coordinator Deering High School POSITION OVERVIEW: Under the supervision and guidance of the Principal, the Special Education (SE) Coordinator supports the school's Special Education Team in ensuring that all students requiring special education and related services receive appropriate instruction, programming, and support. This role directly supports Portland Public Schools' five-year strategic plan, which prioritizes building schools' capacity to provide more effective instruction to students with disabilities across the continuum of services. The SE Coordinator's role also directly supports the district's ongoing focus on improving students' academic and social-emotional outcomes and promoting equity. The SE Coordinator is responsible for organizing and monitoring all SE programs and services in the school and will provide direct support to teachers and ed techs at the classroom level, including those working in...

Job Description TITLE: Make It Happen Site Coordinator - King Middle School POSITION OVERVIEW: The Make it Happen Site Coordinator is one of the positions under Portland Public Schools' Youth Development Program. Make It Happen is an academic support and college readiness program operated by the Multilingual and Multicultural Center at the secondary level to help language minority students develop competitive academic profiles, prepare for high school success, and secure college admission and financial aid. The Site Coordinator will become an integral part of school culture and work closely with staff, students, and volunteers. This position aligns with the academic school year, with an additional 20 work days expected throughout the summer. ESSENTIAL RESPONSIBILITIES: Oversee operation of academic support programming in the Make It Happen Academic Center Manage volunteer academic tutors and partners Recruit and engage target multilingual students and monitor...

Job Description TITLE: Special Education Teacher, Behavioral and Social-Emotional Support (Breathe Program) Longfellow Elementary POSITION OVERVIEW: Portland Public Schools is seeking a highly qualified Special Educator for our Behavioral and Social-Emotional Support Program (a.k.e. "Breathe") at Longfellow Elementary School from August 24 to November 1, 2026. The LTS Special Education Teacher will work with students in both the mainstream and Special Education setting, and collaborate with the Program Social Worker to determine optimal programming for students. The LTS Special Education Teacher is responsible for overseeing the delivery of services in students' Individual Education Plans and providing specialized instruction to ensure that each student progresses in meeting IEP goals. ESSENTIAL RESPONSIBILITIES: Provide evidence-based specially designed instruction to students with Individual Education Plans (IEP) to ensure that each student progresses in...

Job Description TITLE: Extended Learning Opportunities Coordinator - Portland High POSITION OVERVIEW: The Extended Learning Opportunities (ELO) Coordinator position is one of the positions under Portland Public Schools' Youth Development Program. Using research data and best practice, the ELO Coordinator is responsible for coordinating career readiness programs and activities for high school students. The ELO Coordinator works collaboratively with teachers, guidance counselors, and school administrators to coordinate services that will provide students curricular applications in the world of work. ESSENTIAL RESPONSIBILITIES: Provide students with opportunities to explore their career interests and the world of work beyond the classroom through activities such as mock interviews, resume development, job shadowing, internships, and college essay writing Build capacity of the school to connect resources of private businesses and community assets to enrich the learning...

Job Description TITLE: Director of Accounting POSITION OVERVIEW: Reporting to the Senior Director of Finance, the Director of Accounting manages the accounting function of Portland Public schools including ensuring accuracy and reconciliation of all general ledger accounts, financial reports and compliance with all Generally Accepted Accounting Practices (GAAP) and Governmental Accounting Standards Boards (GASB) standards. ESSENTIAL RESPONSIBILITIES: Monitors expenditures and revenues, and performs monthly budget analyses, budget to actual comparisons, and projections of revenue and expenditures, including salaries and benefits, for the balance of the year and quantifies all budget variances Establish and monitor procedures which ensure timely and accurate reconciliations and efficient month, quarter, and year end close processes Prepares the filing of all financial reports for review by the Senior Director of Finance Review and approve all journal entries...

Job Description TITLE: Early Childhood Data, Intake, and Enrollment Manager POSITION OVERVIEW: The Data, Intake, and Enrollment Manager ensures the integrity, coordination, and compliance of data, intake, and enrollment systems necessary for the implementation and documentation of preschool special education services under IDEA Part B (Section 619). As Portland Public Schools assumes responsibility for Child Find, evaluation, eligibility determination, placement, and service delivery for children ages 35, this role serves as the central coordination point for family intake, referral processing, scheduling, and data system management. This position ensures that student information systems accurately document timelines, IEP services, placements, and service minutes required to demonstrate provision of FAPE in the Least Restrictive Environment (LRE). This role functions as both the first point of contact for families and partners and the operational hub for enrollment,...

Job Description TITLE: Special Education Coordinator (0.5 FTE) Presumpscot Elementary POSITION OVERVIEW: Under the supervision and guidance of the building Principal, the Special Education (SE) Coordinator supports the school's special education team in ensuring that all students requiring special education and related services receive appropriate instruction, programming, and support. This role directly supports Portland Public Schools' five-year strategic plan, which prioritizes building the capacity of schools to provide more effective instruction to students with disabilities across the continuum of services. The Coordinator's role also directly supports the district's on-going focus on improving students' academic and social emotional outcomes and promoting equity. The Coordinator is responsible for organizing and monitoring all SE programs and services in the school and will provide direct support to teachers and ed techs at the classroom level, including those...

Job Description TITLE: Facilities Manager Central Office POSITION OVERVIEW: Under the direction of Facilities leadership, the Facilities Manager supports the daily operation, maintenance, cleanliness, safety, and functionality of Portland Public Schools facilities. This position provides operational oversight, staff support, work order coordination, vendor coordination, building inspections, and follow-through on assigned facilities priorities across the district. ESSENTIAL RESPONSIBILITIES: Coordinate day-to-day facilities operations, including work orders, cleaning schedules, inspections, repairs, and operational concerns. Conduct regular site visits to assess building conditions, support staff, and identify custodial or maintenance issues requiring follow-up. Monitor safety, cleanliness, security, and functionality of interior and exterior spaces across district facilities. Support district custodial standards, inspections, staffing coverage, summer...

Job Description TITLE: Elementary School Principal - Talbot Community School, 26-27 SY POSITION OVERVIEW: Talbot Community School is currently hiring a Principal who is deeply committed to great student outcomes. For this role, the school specifically seeks: A collaborative instructional leader, who can forge a shared, equity-oriented vision for the school that ensures all students have access to the instruction, resources and support to achieve at high levels; A strong partnership-builder with students, staff, families and the community, who sees Talbot as a place where students, families and educators feel safe and feel a sense of belonging. A school leader with keen interest and/or experience in the Community School model The Principal is responsible for administering and supervising the overall school program and providing educational leadership for the students and staff members consistent with the educational goals of the community and our 5-Year Strategic...