Part-Time Scanning Clerk

Job Description

NATURE OF WORK
An employee in this class under general supervision, performs simple scanning and other
administrative work in the Finance Department. Work involves scanning accounts
payable files into our digital platform, archiving the paper files, and any other
administrative tasks that might be requested by the Finance Department/Central Office
staff. Employee is responsible for ensuring accurate, orderly, and timely filing of the
digital and paper files. Duties assigned to employees in this position may vary according
to the specific needs of the department and/or allocation of workload. It is intended this
position will work anywhere between 5-15 hours per week, depending on the workload.

DUTIES AND RESPONSIBILITIES

• Utilizes computers and physical file systems to enter, store and/or retrieve information as requested or otherwise necessary.
  
• Interacts with central office employees in a professional and courteous manner, receiving and responding to inquiries as necessary.

MINIMUM TRAINING AND EXPERIENCE
Graduation from high school.

ESSENTIAL JOB FUNCTIONS

• Must be physically able to operate a variety of automated office machines including computers, calculators, printers, copiers, etc. Must be able to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time.
  
• Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics of data, people or things.
  
• Requires the ability to speak and/or signal people to convey or exchange information.
  
• Requires the ability to read correspondence, invoices, purchase orders, accounting journals, travel reports, checks, etc.
  
• Requires strict adherence to ethical conduct and confidentiality to protect school district resources and sensitive information.

KNOWLEDGE, SKILLS AND ABILITIES

• General knowledge of modern office practices, methods and procedures used by the school system.
  
• General knowledge of county organization and operations policies and procedures.
  
• Ability to use a variety of popular office machines, including a personal computer, calculator, copier, and facsimile machine.
  
• Ability to organize and effectively process and maintain financial records and files.
  
• Ability to understand and apply laws, regulations, and policies to the maintenance of financial records.
  
• Ability to verify documents and forms for accuracy and completeness.
  
• Ability to understand and follow oral and written instructions.
  
• Ability to exercise independent judgment, direction and initiative in completing assignments.
  
• Ability to establish and maintain effective working relationships with other employees and the general public.