Mason City Schools - Anticipated Administrative Assistant Class IV

Job Description

Mason City School District
Position: Anticipated Administrative Assistant - Class IV/This is a 12 month, 261 day position.
Location: Mason High School

Qualifications
*Ability to multi-task
*Must be highly organized and able to prioritize
*High degree of customer service skills
*Must be a team-player
*Ability to keep employee and student matters strictly confidential
*Must be adaptable and flexible
*Must be a person who shows initiative
*Ability to establish and maintain effective working relationships with those contacted in the course of work
*Positive attitude is a must

Job Responsibilities

Student Records & Enrollment

• Process new student enrollments by requesting records, distributing files, and assigning counselors and homerooms and checking out chrome books
• Support first-day procedures, including student tours
• Handle student withdrawals by completing paperwork, sending records, and verifying enrollment in new districts
• Maintain cumulative and withdrawal student files

Counselor Support

• Assist with early completions and MAP completions
• Provide general administrative support to counselors
• Whatever counselors need help with

Transcripts & Documentation

• Send senior final transcripts
• Process alumni transcript requests through Parchment.com and graduation/education verifications
• Send final transcripts for graduating seniors
• Prepare, archive and transfer student/grad files/records

Graduation Coordination

• Manage class and graduation orders
• Maintain graduate lists
• Allocate graduation tickets
• Confirm diploma name spellings
• Order diplomas
• Maintain and distribute additional ticket order
• Front Office & Student Support
• Assist all guidance office visitors (students, parents, staff)
• Respond to general guidance-related inquiries

Additional Duties

• Provide support for all guidance office needs as assigned

Interested individuals should complete the on-line application, those deemed most qualified will be contacted to interview.

EQUAL OPPORTUNITY EMPLOYER