Job Description
Job Description
DATA MANAGER
This position is an 12 month position. This position will also serve as a receptionist for Central Services.
Wilkes County Schools provides a robust variety of state and local benefit offerings that include but are not limited to health insurance, annual leave, sick leave, holiday pay, dental insurance, vision insurance, life insurance, state pension plan, and other ancillary benefits. Benefit eligibility is determined by job status and percentage of employment. In addition, Wilkes County Schools offers a local salary supplement of 5%.
NATURE OF WORK
An employee in this class performs technical-clerical work preparing and maintaining a variety of computer databases pertaining to student attendance and demographic statistics in an assigned school. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs which are part of the Student Information Management System to develop and maintain records of student attendance, class schedules, grades, demographic statistics, immunizations, etc. and preparing associated reports. Employee is responsible for reviewing forms and handwritten information, and entering data into proper computer files, often utilizing specialized codes and abbreviations; utilizing scanner devices to input data; updating files on a daily basis; printing reports; and preparing daily back-up copies of records on storage disks. Employee is also responsible for troubleshooting errors or other operational problems with computers and peripheral equipment, installing computer program software, and preparing various correspondence and forms. Work also involves general clerical work, such as answering telephones and assisting visitors to the school office.
DUTIES AND RESPONSIBILITIES
Utilizes the computerized Student Information Management System, a computer-driven system of word processing, spreadsheet and file maintenance programs, to enter, store and/or retrieve information as requested or as otherwise necessary.
Selects data from varied sources, and summarizes information for standard reports, including preparing reports for submission to school administrators, school system administrators, and State Department of Public Instruction, as required or as requested, ensuring delivery in a timely manner; records various files on storage disks as backup copies or for delivery to appropriate officials or offices.
Prepares and maintains computer records of daily student attendance from submitted forms; reviews late-arrival forms and reconciles with absences to create "tardy" lists; reviews check-out forms, and reconciles with absences to create "early leave" correspondence to students' parents to advise of excessive absences, absences, according to established policies,
Prepares attendance reports and reconciles manual and computer reports monthly.
Prepares and maintains database of student enrollment, recording such data as student's name, address, parents or guardians, sex, race, immunization record, grade of assignment, class schedule, grades, school bus assignment, lunch period assignment, medical needs, emergency contacts, etc.; records student suspensions and prepares periodic statistical reports; records students' withdrawal from school enrollment, recording reasons for withdrawal and students plans, as available, and preparing periodic statistical reports; prepares and maintains daily backup records on storage disks.
Prepares and maintains records of exceptional students being served by school, including student's enrollment and personal data, and specific handicap(s) of individual students.
May compare various data against data in secondary or previously used information system, contacting such officials as necessary to resolve discrepancies.
Troubleshoots hardware and software problems and errors in computer equipment or software, determines cause of error or stoppage and applies corrective steps or standard operational techniques, in cases where stoppage can be corrected; develops remedies to identified program deficiencies or operational failures.
Performs routine maintenance on computers and peripheral equipment.
Attends seminars, conferences, workshops, classes, lectures, etc. as appropriate, to enhance and maintain knowledge of trends and developments in the field of database management, with specific emphasis on use of the SIMS system.
Assists teachers and principals with scheduling projects.
Performs other related work as required.
MINIMUM TRAINING
Graduation from high school with 1 - 2 years of clerical or office support experience; or an equivalent combination of experience and training.
ESSENTIAL JOB FUNCTIONS
Must be able to use a variety of automated office equipment such as computers, copiers, typewriters, calculators, etc. Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Requires ability to speak and/or signal people to convey or exchange information.
Requires the ability to read a variety of correspondence, reports, handbooks, forms, lists, etc.
Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.
Requires the ability to handle a variety of office machines, etc.
KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of the operations of the department.
General knowledge of common word processing, spreadsheet and file maintenance programs.
General knowledge of SIMS
General knowledge of the principles of organization and administration.
Ability to transcribe information and to prepare standardized forms, letters and reports from that information.
Ability to operate common office machines.
Ability to process documents such as purchase orders, invoices, etc.
Ability to sort and distribute documents.
Ability to maintain complete and accurate records and to develop standard reports from those records.
Ability to respond to questions based on considerable knowledge of the department.
Ability to understand and follow oral and written instructions.
Ability to type accurately at a moderate rate of speed.
Ability to establish and maintain effective working relationships as necessitated by work assignments.
REPORTS TO: Director
FSLA STATUS: Non-Exempt
SECRETARY/RECEPTIONIST
NATURE OF WORK
An employee in this class performs routine receptionist, clerical, and general office assistance duties that are limited in variety and scope. Work typically involves receiving and directing visitors, answering the telephone, directing calls, and responding to basic requests for information. Employee is responsible for performing routine clerical tasks in the processing of forms and records requiring the limited application of office procedures and departmental rules and regulations within established guidelines. Detailed instructions are given and most tasks are routine and repetitive in nature. Employee is also responsible for data manipulation through various computer-driven word processing, spreadsheet and file maintenance programs.
DUTIES AND RESPONSIBILITIES
Attends the public at a counter or serves as a receptionist giving information regarding departmental operations and answering questions on programs, procedures, and regulations; handles telephone inquiries and correspondence of a non-technical nature; answers incoming telephone calls and routes them to the proper person or department; answers questions regarding the most routine matters; performs routine clerical and typing duties as time permits.
Operates the intercom and provides information through the school's public address system.
Supervises students who are waiting to see administrative staff for disciplinary or other reasons; contacts parents of disciplined students; contacts parents of sick/hurt students.
Schedules tours and facility usage.
Processes, sorts, checks for accuracy, and files documents in accordance with established systems; distributes intra-system and general delivery mail; maintains routine office records relating to student records, instructional materials, etc.
Keyboards materials from exact copy with proficiency.
Sets up and maintains files for a limited number of subjects.
Makes simple arithmetic calculations manually or by use of a calculating machine according to established methods.
Operates copying machines, adding machines, personal computers, and other office equipment.
Notifies employees of mail, information, visitors, or materials waiting at a central location.
Performs other related work as required.
MINIMUM TRAINING
Graduation from high school with some clerical experience preferred; or an equivalent combination of experience and training.
ESSENTIAL JOB FUNCTIONS
Must be able to use a variety of automated office equipment such as computers, copiers, typewriters, calculators, etc. Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Requires ability to speak and/or signal people to convey or exchange information.
Requires the ability to read a variety of correspondence, reports, handbooks, forms, lists, etc.
Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.
Requires the ability to handle a variety of office machines, etc.
KNOWLEDGE, SKILLS AND ABILITIES
General knowledge of the operations of the department.
General knowledge of the principles of organization and administration.
General knowledge of elementary arithmetic.
General knowledge of correct spelling, grammar, and vocabulary usage.
Some knowledge of basic computer operation.
Ability to transcribe information and to prepare standardized forms, letters and reports from that information.
Ability to operate multi-line phone system.
Ability to compile simple information.
Ability to operate common office machines.
Ability to sort and distribute documents.
Ability to maintain accurate records and to develop simple reports from those records.
Ability to understand and follow oral and written instructions.
Ability to type accurately at a moderate rate of speed.
Ability to establish and maintain effective working relationships as necessitated by work assignments.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job.
DATA MANAGER
This position is an 12 month position. This position will also serve as a receptionist for Central Services.
Wilkes County Schools provides a robust variety of state and local benefit offerings that include but are not limited to health insurance, annual leave, sick leave, holiday pay, dental insurance, vision insurance, life insurance, state pension plan, and other ancillary benefits. Benefit eligibility is determined by job status and percentage of employment. In addition, Wilkes County Schools offers a local salary supplement of 5%.
NATURE OF WORK
An employee in this class performs technical-clerical work preparing and maintaining a variety of computer databases pertaining to student attendance and demographic statistics in an assigned school. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs which are part of the Student Information Management System to develop and maintain records of student attendance, class schedules, grades, demographic statistics, immunizations, etc. and preparing associated reports. Employee is responsible for reviewing forms and handwritten information, and entering data into proper computer files, often utilizing specialized codes and abbreviations; utilizing scanner devices to input data; updating files on a daily basis; printing reports; and preparing daily back-up copies of records on storage disks. Employee is also responsible for troubleshooting errors or other operational problems with computers and peripheral equipment, installing computer program software, and preparing various correspondence and forms. Work also involves general clerical work, such as answering telephones and assisting visitors to the school office.
DUTIES AND RESPONSIBILITIES
Utilizes the computerized Student Information Management System, a computer-driven system of word processing, spreadsheet and file maintenance programs, to enter, store and/or retrieve information as requested or as otherwise necessary.
Selects data from varied sources, and summarizes information for standard reports, including preparing reports for submission to school administrators, school system administrators, and State Department of Public Instruction, as required or as requested, ensuring delivery in a timely manner; records various files on storage disks as backup copies or for delivery to appropriate officials or offices.
Prepares and maintains computer records of daily student attendance from submitted forms; reviews late-arrival forms and reconciles with absences to create "tardy" lists; reviews check-out forms, and reconciles with absences to create "early leave" correspondence to students' parents to advise of excessive absences, absences, according to established policies,
Prepares attendance reports and reconciles manual and computer reports monthly.
Prepares and maintains database of student enrollment, recording such data as student's name, address, parents or guardians, sex, race, immunization record, grade of assignment, class schedule, grades, school bus assignment, lunch period assignment, medical needs, emergency contacts, etc.; records student suspensions and prepares periodic statistical reports; records students' withdrawal from school enrollment, recording reasons for withdrawal and students plans, as available, and preparing periodic statistical reports; prepares and maintains daily backup records on storage disks.
Prepares and maintains records of exceptional students being served by school, including student's enrollment and personal data, and specific handicap(s) of individual students.
May compare various data against data in secondary or previously used information system, contacting such officials as necessary to resolve discrepancies.
Troubleshoots hardware and software problems and errors in computer equipment or software, determines cause of error or stoppage and applies corrective steps or standard operational techniques, in cases where stoppage can be corrected; develops remedies to identified program deficiencies or operational failures.
Performs routine maintenance on computers and peripheral equipment.
Attends seminars, conferences, workshops, classes, lectures, etc. as appropriate, to enhance and maintain knowledge of trends and developments in the field of database management, with specific emphasis on use of the SIMS system.
Assists teachers and principals with scheduling projects.
Performs other related work as required.
MINIMUM TRAINING
Graduation from high school with 1 - 2 years of clerical or office support experience; or an equivalent combination of experience and training.
ESSENTIAL JOB FUNCTIONS
Must be able to use a variety of automated office equipment such as computers, copiers, typewriters, calculators, etc. Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Requires ability to speak and/or signal people to convey or exchange information.
Requires the ability to read a variety of correspondence, reports, handbooks, forms, lists, etc.
Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.
Requires the ability to handle a variety of office machines, etc.
KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of the operations of the department.
General knowledge of common word processing, spreadsheet and file maintenance programs.
General knowledge of SIMS
General knowledge of the principles of organization and administration.
Ability to transcribe information and to prepare standardized forms, letters and reports from that information.
Ability to operate common office machines.
Ability to process documents such as purchase orders, invoices, etc.
Ability to sort and distribute documents.
Ability to maintain complete and accurate records and to develop standard reports from those records.
Ability to respond to questions based on considerable knowledge of the department.
Ability to understand and follow oral and written instructions.
Ability to type accurately at a moderate rate of speed.
Ability to establish and maintain effective working relationships as necessitated by work assignments.
REPORTS TO: Director
FSLA STATUS: Non-Exempt
SECRETARY/RECEPTIONIST
NATURE OF WORK
An employee in this class performs routine receptionist, clerical, and general office assistance duties that are limited in variety and scope. Work typically involves receiving and directing visitors, answering the telephone, directing calls, and responding to basic requests for information. Employee is responsible for performing routine clerical tasks in the processing of forms and records requiring the limited application of office procedures and departmental rules and regulations within established guidelines. Detailed instructions are given and most tasks are routine and repetitive in nature. Employee is also responsible for data manipulation through various computer-driven word processing, spreadsheet and file maintenance programs.
DUTIES AND RESPONSIBILITIES
Attends the public at a counter or serves as a receptionist giving information regarding departmental operations and answering questions on programs, procedures, and regulations; handles telephone inquiries and correspondence of a non-technical nature; answers incoming telephone calls and routes them to the proper person or department; answers questions regarding the most routine matters; performs routine clerical and typing duties as time permits.
Operates the intercom and provides information through the school's public address system.
Supervises students who are waiting to see administrative staff for disciplinary or other reasons; contacts parents of disciplined students; contacts parents of sick/hurt students.
Schedules tours and facility usage.
Processes, sorts, checks for accuracy, and files documents in accordance with established systems; distributes intra-system and general delivery mail; maintains routine office records relating to student records, instructional materials, etc.
Keyboards materials from exact copy with proficiency.
Sets up and maintains files for a limited number of subjects.
Makes simple arithmetic calculations manually or by use of a calculating machine according to established methods.
Operates copying machines, adding machines, personal computers, and other office equipment.
Notifies employees of mail, information, visitors, or materials waiting at a central location.
Performs other related work as required.
MINIMUM TRAINING
Graduation from high school with some clerical experience preferred; or an equivalent combination of experience and training.
ESSENTIAL JOB FUNCTIONS
Must be able to use a variety of automated office equipment such as computers, copiers, typewriters, calculators, etc. Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Requires ability to speak and/or signal people to convey or exchange information.
Requires the ability to read a variety of correspondence, reports, handbooks, forms, lists, etc.
Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.
Requires the ability to handle a variety of office machines, etc.
KNOWLEDGE, SKILLS AND ABILITIES
General knowledge of the operations of the department.
General knowledge of the principles of organization and administration.
General knowledge of elementary arithmetic.
General knowledge of correct spelling, grammar, and vocabulary usage.
Some knowledge of basic computer operation.
Ability to transcribe information and to prepare standardized forms, letters and reports from that information.
Ability to operate multi-line phone system.
Ability to compile simple information.
Ability to operate common office machines.
Ability to sort and distribute documents.
Ability to maintain accurate records and to develop simple reports from those records.
Ability to understand and follow oral and written instructions.
Ability to type accurately at a moderate rate of speed.
Ability to establish and maintain effective working relationships as necessitated by work assignments.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job.
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