Executive Administrative Assistant to the Superintendent

Job Description

Executive Administrative Assistant to the Superintendent

Position Summary

St. Clair County RESA is seeking an exceptional Executive Administrative Assistant to the Superintendent to serve as a highly trusted partner and senior operational leader within the organization. This position represents the highest level of executive assistance, requiring extraordinary initiative, intellect, discretion, and leadership capacity.

The Executive Administrative Assistant functions as an extension of the Superintendent; managing priorities, coordinating complex operations, supporting agency-wide initiatives, and exercising independent judgment on sensitive matters. This role is critical to ensuring organizational efficiency, alignment, and informed decision-making at the executive level.

Required Competencies & Qualifications

• Demonstrated exceptional initiative, intellectual capacity, and professional judgment
  
• Proven experience supporting senior executive leadership in a complex organization
  
• Absolute commitment to extreme confidentiality, ethics, and professionalism
  
• Superb organizational skills with the ability to manage multiple competing priorities
  
• Phenomenal decision-making ability, including comfort working independently
  
• Strong leadership skills with the ability to direct individuals
  
• High level of financial acumen, including experience managing or supporting budgets
  
• Advanced proficiency with:
  • Google Workspace
    
  • Excel
    
  • Bitech
  
  
• AI tools for professional and organizational use
  
• Excellent written, verbal, and interpersonal communication skills

Preferred Experience

• Senior-level executive assistant experience in a RESA, ISD, school district or public-sector educational organization
  
• Demonstrated experience supporting a Superintendent or equivalent executive leader
  
• Experience working with Boards of Education or similar governing bodies

Key Responsibilities

Executive & Strategic Support

• Serve as the Superintendent's primary executive support and liaison
  
• Anticipate needs, identify emerging issues, and proactively resolve challenges
  
• Exercise sound, independent judgment in high-stakes, time-sensitive situations
  
• Manage highly sensitive and confidential information with absolute discretion

Operational Leadership & Coordination

• Coordinate and manage agency-wide initiatives and Superintendent-directed priorities
  
• Direct, guide, and oversee individuals on behalf of the Superintendent
  
• Ensure follow-through, accountability, and alignment across departments

Organizational Management

• Assist with the organization of executive and leadership meetings, including preparation, documentation, and follow-up
  
• Monitor timelines and tasks for strategic and operational projects
  
• Support Board-related communications and executive reporting as assigned

Financial & Budgetary Support

• Assist with the development, monitoring, and management of RESA budgets
  
• Support oversight of grants, contracts, and financial processes
  
• Utilize Bitech and related financial systems with proficiency

Technology, Systems & AI

• Demonstrate advanced proficiency with Google Workspace (Docs, Sheets, Slides, Drive, Calendar, Forms)
  
• Utilize PowerSchool and other RESA systems accurately and effectively
  
• Leverage artificial intelligence tools to improve efficiency, organization, and decision-making, proficient with Claude, School AI, and ChatGPT
  
• Continuously evaluate and recommend tools and systems that enhance operations

RESA Knowledge & Educational Systems

• Apply a strong working knowledge of SCCRESA functions, services, and governance
  
• Support compliance with applicable state, federal, and local educational requirements
  
• Serve as a knowledgeable internal resource regarding RESA operations and procedures

PHYSICAL REQUIREMENTS

The employee must be able to sit, stand, bend, twist, lift, and walk as needed to perform all essential job functions.


Compensation & Benefits

Salary and benefits are commensurate with experience and reflect the senior-level responsibilities of the position. Anticipated beginning salary $72,000-$74,000. St. Clair County RESA offers a comprehensive benefits package and a collaborative, mission-driven work environment.

Application Process

Interested candidates should submit an online application at www.sccresa.org, including a cover letter and resume, by Tuesday, April 21.

Timeline

Applications Accepted: April 7-April 21st

Interviews Tentatively Scheduled: May 7-May 14

Start Date: No later than July 1, 2026

About St. Clair County RESA

St. Clair County RESA is one of 56 intermediate school districts in Michigan. We are dedicated to providing cost-effective, high-quality services to the county's students and the seven public school districts that educate them. RESA is committed to enhancing educational opportunities for all children. We offer programs and services that promote collaboration and cost savings among local school districts and community partners.

We pride ourselves on fostering a collaborative and innovative work environment where every team member plays a crucial role in our success.

Our Mission: Partnering to educate, inform, inspire, and serve our communities

Our Vision: Educational excellence for all

Our Core Principles

• Excellence: We ensure all students flourish through an engaging education that honors their voices.
  
• Inclusivity: We value people for who they are, celebrate our diversity, and embrace the contributions of all students, families, and staff
  
• Integrity: We practice our mission and vision by acting ethically, honestly, and respectfully
  
• Collaboration: We engage in internal and external partnerships to promote creativity and forward-thinking
  
• Stewardship: We leverage human, fiscal, and material resources for the sustainability of our community

We are an equal-opportunity employer

The St. Clair County Regional Educational Service Agency Board of Education complies with all federal and state laws and regulations prohibiting discrimination and with all requirements and regulations of the United States Department of Education and the Michigan State Department of Education.

It is the policy of the RESA Board of Education that no person on the basis of sex, race, color, religion, national origin, ancestry, height, weight, age, marital or family status, or handicap shall be discriminated against, excluded from participating in, denied the benefits of, or otherwise be subjected to discrimination in any program, employment practice, or activity for which it is responsible, or for which it receives financial assistance from the United State Department of Education or the Michigan State Department of Education.

All new hires are subject to an employment entrance drug and alcohol testing and a fingerprinting/background check with law enforcement agencies.