Cougar Cubs Preschool Secretary

Job Description

JOB TITLE: Preschool Secretary

REPORTS TO: Early Childhood Director.

SUPERVISES: Non-Applicable

EMPLOYMENT AND FLSA STATUS: Classified/Non-Exempt/Salary

JOB GOAL:
The job of the Preschool Secretary was established for the purpose/s of providing complex administrative and secretarial support to the Early Childhood Coordinator; overseeing the day to day Preschool office activities and providing administrative detail support to the Early Childhood Coordina; monitoring assigned activities; and providing information, recommendations and/or direction as may be requested by the Early Childhood Coordinator.

ESSENTIAL FUNCTIONS:

• Perform administrative support tasks for the Early Childhood Coordinator.
• Manage the calendars as assigned.
• Coordinate the storage of all materials related to the preschool program.
• Manage and maintain preschool special education student permanent files.
• Assist in the preparation of grant proposals, reports, and/or any other paperwork as assigned.
• Screen visitors using district security measures including the visitor management system.
• Release students to appropriate adults.
• Check-in late arriving students and direct/escort them to the appropriate location.
• Greet, ascertain need, and direct visitors to various meetings, and/or staff.
• Answer questions and provide information regarding school standards, policies, and procedures.
• Maintain preschool student information in the student information system.
• Prepare and disseminate materials for the Preschool.
• Assist with preschool enrollment, registration, data collection, data entry, report preparation, and communication.
• Follow the requirements and accepted procedures of the State Board of Accounts and district business office.
• Process preschool payments and maintain accurate records of all payments received, including tuition and state voucher payments. Use the software program Brightwheel to maintain and organize payments.
• Coordinate the various aspects of event planning for corporation events under the direction of the Early Childhood Director. This may include travel to off-site locations.
• Execute proper office practices related to: confidentiality, courtesy, efficiency, corporation policies, and service to the public. This position requires discretion, warmth, approachability, and independent judgment.
• Assist in the maintenance of student, staff, volunteer, and facility records and certifications to meet Paths to QUALITY and LLEP requirements.
• Assists with preschool special education evaluation processes under the direction of the Early Childhood Director, including: maintaining records, scheduling, and processing cold calls.
• Answer the phone for the Preschool program and direct calls, answer questions and field concerts with courtesy and professionalism.
• Support building and corporation decisions, policies and procedures.
• The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation.
• Perform other duties and assume other responsibilities as assigned by the Early Childhood Director.

KNOWLEDGE, SKILLS & ABILITIES

• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed.
• Ability to understand, apply and use personal computers and software applications (e.g., Word).
• Ability to work with a diverse group of individuals.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work.
• Ability to report work orally or in writing to supervisor as required.
• Effective writing and verbal communication skills.

QUALIFICATIONS:

• High School diploma or equivalent.
• One year of general clerical experience is preferred.

PHYSICAL REQUIREMENTS:

• Ability to stand for extended periods of time.
• Ability to lift 25 lbs.
• Ability to carry 25 lbs.
• Ability to work at a desk, conference table or in meetings of various configurations.
• Ability to see for the purpose of reading laws and codes, rules and policies and other printed material.
• Ability to hear and understand speech at normal levels.
• Ability to communicate so others will be able to clearly understand a normal conversation.
• Ability to operate office equipment.
• Ability to reach in all directions.

REASONABLE ACCOMMODATION:

The District will comply with all legal requirements relating to reasonable accommodation for employees and job applicants.

TERMS OF EMPLOYMENT:

• 210 days per year

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluations of Classified Personnel.

The Greenfield-Central Community School Board of Trustees does not discriminate on the basis of the Protected Classes of race, color, national origin, sex (including transgender status, sexual orientation and gender identity), disability, age, religion, military status, ancestry, or genetic information which are classes protected by Federal and/or State law.

G-CCSC Title VI & IX Coordinator: Contact Dan Jack at 317-462-4434 or [email protected]