Office Manager/Executive Assistant

Job Description

Job Information

Job Title:

Office Manager/Executive Assistant

Department:

Administration

Reports To:

Chief of Staff

FLSA Status:

Non-Exempt

Work Calendar:

All 12 Month Staff

Salary Scale:

Clerical Salary Scale

Job Summary and Purpose

• Under the direction of the Chief of Staff, the Office Manager supports the Chief of Staff and Constituent Services.

Work Objectives/Essential Functions

• Collaborates with the Office of Division Counsel as needed for cases involving criminal charges.
  
• Supports the Chief of Schools with coordinator of Legislative Committee and other School Board Advisory Committees
  
• Supports the management of Alvin York Bandy Complex.
  
• Monitors the budget accounts for travel and other administrative expenses.
  
• Serves as the primary point of contact for constituent services.
  
• Supports the Director of Student Conduct, as needed.

Education and Experience

Education Attainment (Required):

High School Diploma or equivalent

Education Attainment (Preferred):

Relevant Experience (Required):

Five (5) years of experience in a professional office environment, experience in K-12 education is required.

Relevant Experience (Preferred):

Industry Licensure or Certifications (Required):

Industry Licensure or Certifications (Preferred):

Required Licensures and Certifications

Additional Knowledge, Skills, and Abilities

Knowledge:

• Knowledge of standard office practices, procedures, equipment, and clerical skills.
  
• Knowledge and consistent implementation of English grammar, usage, spelling, and computation.

Skills:

• Proficient in office document and spreadsheet software's (e.g., Microsoft Office, Google Suite)
  
• Proficient or able to become proficient in form and document creation software's (e.g., Acrobat Canva)

Abilities:

• Meet deadlines for all work even when working on multiple projects.
  
• Show sustained effort and enthusiasm in quality and quantity of work.
  
• Ability to demonstrate effective time management and organizational skills.
  
• Ability to adapt to change and maintain flexibility.

Core Expectations of All Stafford Schools Employees

• Engage in ongoing professional development relevant to position.
  
• Respond to written and oral requests for information promptly and thoroughly.
  
• Maintain a clean, neat appearance and dress appropriate to position and duties.
  
• Maintain a record of appropriate attendance and punctuality.
  
• Serve as a role model for students, colleagues, and the general public.
  
• Work in close harmony with supervisor(s) and colleagues.
  
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Weight Demands

Weight Demands

Rarely

Occasionally

Frequently

Lifting - 1-25 lbs

X

Lifting - 26-50 lbs

X

Lifting - 50+ lbs

X

Carrying - 1-25 lbs

X

Carrying - 26-50 lbs

X

Carrying - 50+ lbs

X

Pushing/Pulling - 1-25 lbs

X

Pushing/Pulling - 26-50 lbs

X

Pushing/Pulling - 50+ lbs

X

Physical Demands

Physical Demands

Rarely

Occasionally

Frequently

Standing

X

Sitting

X

Walking

X

Reaching

X

Turning/Twisting

X

Balancing/Climbing

X

Stooping/Kneeling

X

Crouching/Crawling

X

Classification Details (Completed by Human Resources)

Job Family:

OFFICE MANAGER

Calendar:

ALL 12 MONTH STAFF

Pay Structure:

CLERICAL SALARY SCALE

Position:

901070001

FLSA Status:

NON EXEMPT

Job Grade:

C10

Job Code:

0100

Status:

ACTIVE

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.