LEAVE & STAFF RELATIONS SPECIALIST

Job Description

Leave & Staff Relations Specialist

Reports To: Director of Staff Relations

Purpose: Under the direction of the Director of Staff Relations, this position is responsible

for providing guidance and direction to staff and district leadership in the areas of leave

administration, volunteer management, worker's compensation, employee relations, policy and procedure administration, and retirement support.

Key Duties and Responsibilities:

Leave Administration:

• Coordinates the administration of leave benefits offered by RSS, including but not

limited to FMLA, leave of absence, short-term disability and long-term disability.

• Provides employees with information on offerings available to them for counseling,

benefits and other services.

• Works with employees to navigate through FMLA.
  
• Stays up-to-date on ever-changing state benefit and leave programs.

Worker's Compensation:

• Receive, review and process workers' compensation claims; manage data necessary

for compliance with appropriate agencies.

• Investigate incident reports, document claims, and maintain records of accidents and

medical treatments.

• Serve as a technical resource for employees, supervisors, insurance carriers and

medical providers to facilitate quick, efficient claim resolution.

• Ensure compliance with all applicable laws and regulations, and maintain accurate

OSHA 300 logs.

• Coordinate with HR and managers to facilitate light duty and return-to-work

initiatives for injured employees.

Volunteer Management:

• Recruits volunteers for RSS.
  
• Coordinates training topics and schedules for the entire district, as well as facilitates

all training sessions.

• Processes volunteer applications, including background checks and principal

approvals.

• Acts as a liaison between principals, community members and Communities in

Schools.

• Maintains, monitors, and manages volunteer databases on both the district and

school level.

• Performs evaluations, needs assessments, and strategizes improvement of the

volunteer program, as needed. Creates content and maintains social media and the

volunteer website.

Retirement Support (coordinates with lead retirement specialist):

• Learns processes to manage and facilitate the retirement process through ORBIT for

eligible employees.

• Helps to organize and facilitate district-wide retirement information sessions.
  
• Meets individually with potential retirees to discuss their needs and options, as back

up.

Employee Relations (Classified) & Employee Recognition:

• Receives and resolves issues raised by classified staff.
  
• Develops and maintains tools to help standardize processes and scale the employee

relations function.

• Remains current in state and federal program guidelines, procedures, rules and laws.
  
• Coordinates annual RSS retirement banquet.

Miscellaneous:

• Works on special projects as requested.
  
• Verifies and completes correspondence regarding unemployment insurance benefits.
  
• Performs other duties as assigned.

Qualifications:

• Associate's degree in human resources, Business Administration or related field

preferred;

• Two years leave administration experience preferred; or any like combination of

education and experience.

• K-12 education experience is strongly preferred.
  
• Working knowledge of the Family Medical Leave Act preferred.
  
• Ability to excel individually and as part of a team.
  
• Professional written and verbal communication skills
  
• Strong initiative and ability to anticipate issues proactively.
  
• Ability to succeed in a fast-paced environment.
  
• Proven track record of reliability and responsibility.
  
• Detail oriented with strong organizational and administrative skills.
  
• Discreet, able to handle confidential and proprietary information appropriately.