Director of Procurement and Risk Management

Job Description

Job Information

Job Title:
Director of Procurement and Risk Management

Department:
Financial Services

Reports To:
Deputy Superintendent and Chief Operating Officer

FLSA Status:
Exempt

Work Calendar:
All 12 Month Staff

Salary Scale:
Administrative Salary Scale

Job Summary and Purpose

• The Director of Procurement and Risk Management provides strategic leadership and oversight for the division's procurement operations and risk management programs. Reporting to the Deputy Superintendent and COO, this position ensures compliance with the Virginia Public Procurement Act and other applicable laws while promoting efficient, transparent, and effective procurement practices. The role directs procurement strategy, contract administration, insurance and risk programs, and safety initiatives. The Director serves as the division's senior subject-matter expert on procurement and risk management, advising leadership, coordinating with legal and governmental entities, and ensuring alignment with organizational priorities and regulatory requirements.

Work Objectives/Essential Functions

• Directs and oversees all procurement and risk management operations for the division, ensuring compliance with federal, state, and local laws, policies, and regulations.
  
• Plans, organizes, and supervises the work of procurement and risk management staff, establishing priorities, workflows, and performance expectations.
  
• Serves as the division's subject-matter expert on procurement law and practice, including application of the Virginia Public Procurement Act and related regulations.
  
• Develops, implements, and monitors procurement and risk management policies, procedures, and program objectives to ensure consistency, compliance, and operational effectiveness.
  
• Prepares, reviews, and approves informal and formal solicitations, including bids, requests for proposals, evaluation criteria, contracts, and related documentation.
  
• Develops and reviews specifications and scopes of work to ensure clarity, accuracy, and alignment with organizational needs.
  
• Establishes, negotiates, and administers contracts for goods, services, construction, and insurance ensuring compliance, performance, and cost effectiveness.
  
• Coordinates and consults with School Board staff, County departments, and division leadership regarding procurement and risk management needs, issues, and long-range planning.
  
• Administers and oversees the division's insurance and risk management programs, including claims administration, risk consulting, and brokerage services.
  
• Oversees and directs safety programs and training initiatives to reduce risk and promote a safe working environment.
  
• Manages and oversees the Purchase Card (P-Card) program, including card issuance, monitoring of transactions, and compliance with policies and procedures.
  
• Maintains and monitors vendor relationships and sourcing strategies, including development of new supply sources and maintenance of approved vendor listings.
  
• Reviews and monitors school activity fund transactions to ensure compliance with procurement policies and applicable regulations.
  
• Provides support to the Deputy Superintendent in responding to and investigating procurement and risk management inquiries, complaints, and issues, and recommends or implements corrective actions as needed.
  
• Supports and demonstrates the core values of Stafford County Public Schools while engaging in professional development, ensuring responsiveness, and maintaining compliance with all division policies and confidentiality requirements.

Education and Experience

Education Attainment (Required):
Bachelor's degree from an accredited college or university. Degree in business management or a related field required.

Education Attainment (Preferred):

Relevant Experience (Required):
Minimum of five (5) years of progressively responsible experience in procurement, contracting, or risk management.

Relevant Experience (Preferred):

Industry Licensure or Certifications (Required):
Procurement certification required or eligibility required (e.g., CPPB, CPPO, CPP, VCO)

Industry Licensure or Certifications (Preferred):
Risk management certification preferred (e.g., CRM, ARM, CPCU)

Additional Knowledge, Skills, and Abilities

• Comprehensive knowledge of the Virginia Public Procurement Act and public sector procurement regulations
  
• Knowledge of federal, state, and local procurement laws, policies, and procedures
  
• Knowledge of risk management principles, insurance programs, and claims administration
  
• Knowledge of general business practices, contract administration, and supplier markets
  
• Ability to develop, review, and negotiate contracts and procurement documents
  
• Proficiency with spreadsheets, databases, and procurement systems
  
• Strong analytical and problem-solving skills
  
• Ability to lead, supervise, and develop staff
  
• Ability to establish and maintain effective working relationships with internal and external stakeholders
  
• Strong written and verbal communication skills
  
• Ability to manage multiple projects and meet deadlines
  
• Demonstrated attention to detail and commitment to accuracy

Core Expectations of All Stafford Schools Employees

• Engage in ongoing professional development relevant to position.
  
• Respond to written and oral requests for information promptly and thoroughly.
  
• Maintain a clean, neat appearance and dress appropriate to position and duties.
  
• Maintain a record of appropriate attendance and punctuality.
  
• Serve as a role model for students, colleagues, and the general public.
  
• Work in close harmony with supervisor(s) and colleagues.
  
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Weight Demands

Weight Demands
Rarely
Occasionally
Frequently

Lifting - 1-25 lbs

X

Lifting - 26-50 lbs

X

Lifting - 50+ lbs
X

Carrying - 1-25 lbs

X

Carrying - 26-50 lbs

X

Carrying - 50+ lbs
X

Pushing/Pulling - 1-25 lbs

X

Pushing/Pulling - 26-50 lbs

X

Pushing/Pulling - 50+ lbs
X

Physical Demands

Physical Demands
Rarely
Occasionally
Frequently

Standing

X

Sitting

X

Walking

X

Reaching

X

Turning/Twisting

X

Balancing/Climbing

X

Stooping/Kneeling

X

Crouching/Crawling

X

Classification Details (Completed by Human Resources)

Job Family:
DIRECTOR

Calendar:
ALL 12 MONTH STAFF

Pay Structure:
ADMINISTRATIVE SALARY SCALE

Position:
915030001

FLSA Status:
EXEMPT

Job Grade:
A04

Job Code:
0004

Status:
ACTIVE

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.