Afterschool Enrichment Program Site Coordinator Trainee (26/27)

Job Description

General Definition of Work

The ASEP Site Coordinator Trainee, under close supervision and minimal decision-making discretion, completes a program of training designed to gain hands-on experience and knowledge that prepares the employee to successfully manage and coordinate the school-based implementation of the After School Enrichment Program (ASEP). Position assists the assigned site coordinator to provide daily nurturing and enriching experiences for pre-K and school-age children. Employee learns to oversee program operations and staff at assigned school site, ensuring effective delivery of services and adherence to program standards. Employee performs school-based work to carry out Board of Education policies under the direction of the ASEP Elementary & Middle School Specialist.

Salary/Status

Hourly NC 07/Full-time, 10 Months

Essential Functions

• Adhere to all state, federal, and local laws, policies, and procedures
  
• Support the assigned site coordinator in ensuring high-quality program delivery at the school site, promoting a safe, nurturing, and enriching environment
  
• Assist in supervising, training, guiding, redirecting, and assigning tasks to ASEP and substitute site staff
  
• Help coordinate and monitor staff work schedules and organize field trips
  
• Assist with obtaining necessary parts and supplies, including tasks related to budgeting, inventory management, and ordering
  
• Learn to communicate effectively with parents/guardians and support the assigned coordinator in serving as the primary parent liaison
  
• Aid in conducting regular staff meetings and fostering staff creativity and professional development
  
• Learn to evaluate the performance of subordinate personnel in alignment with district evaluation policies and guidelines
  
• Learn to facilitate and coordinate special program activities and collaborate with community resource partners
  
• Become familiar with school, state licensing, and ASEP policies and procedures
  
• Participate in planning and implementing daily enrichment activities
  
• Learn to maintain individual employee files, including attendance, training documentation, and disciplinary records
  
• Learn to provide exceptional customer service on matters related to ASEP services, facility management, and site operations
  
• Receive monthly training and support related to seasonal events such as winter/spring break, summer camp, evaluations, curriculum expectations, in-service training, and contract services/field trips
  
• May oversee ASEP staff at the assigned site in the absence of a site coordinator due to approved leave or vacancy
  
• Participate in professional development workshops and training
  
• Complete ASEP Site Coordinator Trainee program within one year
  
• Create an inclusive environment with positive communication/public relations
  
• Perform related work as assigned or required

Knowledge, Skills, Abilities

• Knowledge of federal, state, and local regulatory requirements
  
• Knowledge of county and school board policies, procedures, and standards

• Knowledge of safe practices in classroom and playground activities
  
• Knowledge of basic record keeping techniques
  
• Knowledge of basic subjects taught in district schools
  
• Skilled in communication, both verbal and written

• Skilled in computers and software including Microsoft Office and Google Workspace
  
• Skilled in time management with the ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
  
• Ability to display genuine interest and concern for each child's needs and well-being
  
• Ability to learn child guidance principles and practices
  
• Ability to monitor, observe, and report student behavior according to approved policies and procedures
  
• Ability to understand and follow verbal and written directions
  
• Ability to establish and maintain collaborative working relationships with all stakeholders
  
• Ability to learn skills required to supervise, train, and evaluate assigned staff
  
• Ability to complete ASEP Site Coordinator Trainee program within one year

Education and Experience

• High school diploma or GED required
  
• Child Care Credential I & II or EDU 119 required
  
• Minimum of one (1) year working with children or completing administrative work in a licensed childcare facility required
  
• Associate or four-year degree with emphasis on child development, early childhood education or a related field with at least 12 semester hours in child development, child psychology or early education preferred
  
• Equivalent combination of education and experience

Special Requirements

• Possession of Basic School-Age Care (BSAC) certification or ability to obtain within 3 months of hire required
  
• NC Early Childcare Credential I or II and Administration I & II preferred
  
• NC-DHHS Criminal Background Check required prior to start date
  
• Possess and maintain a valid driver's license and reliable transportation
  
• Travel to school district buildings and professional meetings