Clerk II: Maintenance (8:00 am - 3:30 pm)

Job Description

Title Code:

Clerk: Maintenance II

JOB SUMMARY
Performs a wide variety of advanced administrative and clerical duties in support of tracking systems such as work orders (WO), preventative maintenance (PM), contracted services, procurements, and office reporting utilizing the Computerized Maintenance Management System (CMMS), and other Microsoft Office programs.

Additional Work Days/Hours
Based on the assignment, the following additional work days and/or hours may be required as needed:

• Summer hours

ESSENTIAL DUTIES/RESPONSIBILITIES

• Assists in establishing and maintaining WO control system for tracking Maintenance Department orders related to age, material delivery, accuracy of data entry, etc.
  
• Maintains accurate CMMS files, records, and spreadsheets for contracted services.
  
• Maintains preventive maintenance schedules in the CMMS and updates PM schedules.
  
• Maintains data within the CMMS related to building equipment, warranties, Operations, and Maintenance.
  
• Compiles information and records used for the procurement of contracted services.
  
• Generates reports required to support Maintenance Department Managers relaying maintenance data to other Departments within Facilities.
  
• Assists Maintenance departments with data entry into CMMS.
  
• Finalizes documents that are distributed by the Maintenance Departments.
  
• Performs administrative tasks such as answering phones, filing, and scheduling meetings in Outlook.
  
• Acts as backup for payroll entry/processing as required.
  
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required; and
  
• Some College Level Courses in general studies, business or computers preferred.

Experience

• Four (4) years advanced and progressive administrative experience and required;
  
• One (1) year Facilities environment preferred.
  
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the applicant to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Demonstrated ability to exercise good judgment, initiative, and problem-solving skills.
  
• Proven organizational, analytical, and planning skills.
  
• Ability to interpret and follow written instructions and procedures.
  
• Demonstrated ability to speak and write effectively.
  
• Demonstrated ability to effectively work and communicate with diverse populations.
  
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.
  
• Knowledge of and proficiency in contract procurement procedures preferred.
  
• Familiarity with maintenance work management practices and/or Facilities CMMS software preferred.

Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• Upon hire, Driver's License (DL) Class C Non-Commercial issued by Maryland or State of Legal Residence (MVA/DMV) required.
  
• Proof of a good driving record required.

Driving Requirements

• Driving is required to conduct bona fide Board business that is within the scope of employment in this position.
  
• Board Vehicle

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
  
• Walking: under 1/3 percent of the time
  
• Sitting: between 1/3 and 2/3 percent of the time
  
• Using hands to handle or feel: between 1/3 and 2/3 percent of the time
  
• Wrist deviation: under 1/3 percent of the time
  
• Keyboarding: between 1/3 and 2/3 percent of the time
  
• Reaching (with hands and/or arms): under 1/3 percent of the time
  
• Bending: under 1/3 percent of the time
  
• Talking: between 1/3 and 2/3 percent of the time
  
• Hearing: between 1/3 and 2/3 percent of the time
  
• Repetitive Motions: under 1/3 percent of the time
  
• Driving: under 1/3 percent of the time
  
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment
Location

• Office, school or similar indoor environment: over 2/3 percent of the time
  
• In the community (homes, businesses, etc.): under 1/3 percent of the time

Noise Level

• Moderate: over 2/3 percent of the time

Weight & Force
Lifting and carrying requirements

• Up to 5 pounds: under 1/3 percent of the time

Travel Requirements

• 5% weekly day travel within the county liaison to Ft. Meade for base access

JOB INFORMATION

Approved Date:
5/1/2023

Established Date:
12/1/1980

Title Code:
E45232

Title:
CLERK II: MAINTENANCE

Reports to Generic:
Senior Specialist;Supervisor

Reports to Specific:
SPECIALIST SENIOR: MAINTENANCE PLANNING; SUPERVISOR: MAINTENANCE

ORGANIZATION

Division:
Operations

Business Unit:
Facilities

Department:
Maintenance

Negotiated Agreement:
Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR JOB INFORMATION

Unit:
IV

Days Worked:
260

FLSA Exemption Status:
Non-Exempt

Grade:

SG10

Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 4 - SAAAAC)

Essential Job:

Months Worked:
12

Hours Worked:
7

Job Family:
Administrative and Office Support

Sub-Function:
Technical-Clerical Support

VR# 26104

Welcome to ATX Learning

Anne Arundel County Public Schools (AACPS) provides a challenging and rewarding educational experience for every child. We offer a comprehensive system-wide multicultural curriculum from kindergarten through 12th grade. At every level, the focus is on success for every student. Quality instruction, combined with teacher commitment, provides excellence in our instructional programs. Explore career opportunities with a progressive school system dedicated to providing the very best services to our students, our educators, and our community.

Located on the magnificent Chesapeake Bay, Anne Arundel County is conveniently located near the cities of Baltimore and Washington, D.C., and is home to the state capitol, Annapolis, which has a rich historical past. Notable landmarks include the United State Naval Academy, Fort George G. Meade, the National Security Agency, and Baltimore Washington International Airport. The county encompasses urban, suburban, and rural areas, with 432 miles of tidal shoreline. Fine dining, state parks, major cultural attractions, the best in entertainment and professional sports are within easy access to our central location.