Human Resources Specialist

Job Description

Position Title: Human Resources Specialist

FLSA: Exempt: Non-Union

Reports to: Director of Human Resources

TERMS OF EMPLOYMENT: 12 month position. 40 hours per week. Salary Schedule and benefits according to non-bargained staff agreements.

Start Date: Immediate Start Date

Salary Range: $72,000 - $82,000

Evaluated by: Director of Human Resources

The Lexington Public Schools Human Resources Department serves 10 schools and the Central Administration Building and approximately 1,700 full-time, part-time and temporary employees.

ESSENTIAL JOB FUNCTIONS:

• Perform extensive customer service in person, via telephone and email

• Coordinate and process athletic, academic, and other employee stipend assignments, ensuring accurate documentation and payroll processing.
  
• Administer Human Resources support for Lexington Community Education (LCE), Extended School Year (ESY), summer programs, and student internship placements.
  
• Coordinate New Employee Orientation (NEO), including scheduling, communication, onboarding documentation, and new hire support.
  
• Review and process graduate course and tuition reimbursement requests in accordance with district policies and collective bargaining agreements.
  
• Manage administrative aspects of the educator induction program, including participant tracking, professional learning requirements, contracts, purchase orders, stipend processing, and completion notifications.
  
• Coordinate mentor assignments and maintain records related to mentor professional learning, stipends, and program participation.
  
• Assist with employee medical accommodation requests by maintaining documentation, tracking requests, and coordinating communication with relevant stakeholders.
  
• Administer unemployment claim documentation and respond to requests from state agencies regarding former employees.
  
• Coordinate workers' compensation claims, maintain related records, and serve as a liaison between employees, administrators, and insurance providers.
  
• Maintain accurate records and provide administrative support for special Human Resources programs and initiatives as assigned.

• Performs a variety of special projects

• Participates in administrative staff meetings and attends other meetings and seminars as needed.

• Performs other related duties as required, directed, or as the situation dictates.

MINIMUM EDUCATION & EXPERIENCE:

Bachelor's degree and three to five years of increasingly responsible experience are highly preferred.

QUALIFICATIONS:

Knowledge of:

• Office procedures, methods, and computer equipment.
  
• Principles and procedures of confidential record keeping.
  
• Business letter writing and basic report preparation techniques.
  
• Effective customer service practices.
  
• Absence Management and MUNIS preferred

Ability to:

• Perform administrative support services and basic personnel activities.
  
• Operate computer and various software necessary for performing assigned duties.
  
• Prepare clear and concise reports and correspondence.
  
• Work independently in the absence of supervision.
  
• Pay attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
  
• Use good judgment and personal initiative in the performance of duties.
  
• Communicate clearly, both orally and in writing, and maintain effective work relationships.
  
• Initiative, tact, discretion, and sound judgment. Independent decision-maker who knows when to move ahead and when to loop others in. Unwavering commitment to confidentiality.
  
• Ability to work collegially and cooperatively with all constituencies within the school community is essential. Willingness and ability to help other co-workers is a must. Ability to manage stressful situations if they arise. Independent worker and a strong team player - a willingness and ability to collaborate with others is a must.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Because of frequent interruptions, the noise level in the work environment ranges from reasonably quiet to moderately noisy.

Experience and commitment to working in a racially and culturally diverse teaching and learning community.

Applicants for employment are considered without regard to age, disability, race, religion, sexual orientation, gender identity, marital status, national origin, or military status.