Job Description
Job Description
TITLE: Special Services Secretary
LOCATION: Bellingham Memorial School
SALARY:As per AFSCME Contract [$23.18/hour - $26.95/hour]- up to 30 hours per week
SCHEDULE: Six (6) Hours/Day, 30 hours a week / 5 extra days as determined by the Assistant Superintendent of Student Services or Superintendent of Schools
SECRETARY DUTIES:
1. Maintains a regular filing system and processes incoming correspondence as required.
2. Arranges scheduling and canceling of meetings and conferences including invitations.
3. Handles incoming telephone calls, takes messages, places calls, in a courteous and professional manner.
4. Organizes and assists in maintaining and preserving all public records and supporting files
or ready accessibility.
5. Able to maintain multiple compliance logs using a variety of digital formats.
6. Is responsible for preparing reports as required by the Team Chair.
7. Able to closely monitor timelines.
8. Prepares purchase orders as needed or upon request.
9. Ability to work independently and within a team.
10. Any other districts as assigned by the Team Chair or Assistant Superintendent of Director of Student Services.
SPECIAL EDUCATION SECRETARY DUTIES:
1. Works cooperatively with special education staff, particularly School Psychologist and Team
Chair, in collecting necessary clerical data.
2. Schedules team meetings, prepares paperwork necessary for meetings.
3. Prepares all documents pertaining to the special education department.
4. Performs office tasks as required by the Special Education Team Chair.
5. Compiles reports as directed and assists in maintaining and preserving all public records
and accurate files.
6. Confidentiality of work performed must be maintained.
7. Review and edit Individual Education Plans.
8. Send reminders to staff to ensure IEP's are completed in accordance with mandated
timelines.
9. Adheres to the adopted policies of the Bellingham School Committee.
QUALIFICATIONS:
1. Minimum - High School Graduate, Associates Degree - Preferred
2. Extensive experience in office and clerical work.
3. Proficient with knowledge of Microsoft Office and Google Suite.
4. Must demonstrate neatness in appearance and work.
5. A high degree of patience and tact in dealing with students, parents, faculty, and the
general public.
6. Preferred Student Information System background.
Welcome to ATX Learning
Thank you for you interest in our district. Please be advised the notification on the status on your application will be provided through SchoolSpring. You will receive further notification if you are selected to be interviewed for this position.
TITLE: Special Services Secretary
LOCATION: Bellingham Memorial School
SALARY:As per AFSCME Contract [$23.18/hour - $26.95/hour]- up to 30 hours per week
SCHEDULE: Six (6) Hours/Day, 30 hours a week / 5 extra days as determined by the Assistant Superintendent of Student Services or Superintendent of Schools
SECRETARY DUTIES:
1. Maintains a regular filing system and processes incoming correspondence as required.
2. Arranges scheduling and canceling of meetings and conferences including invitations.
3. Handles incoming telephone calls, takes messages, places calls, in a courteous and professional manner.
4. Organizes and assists in maintaining and preserving all public records and supporting files
or ready accessibility.
5. Able to maintain multiple compliance logs using a variety of digital formats.
6. Is responsible for preparing reports as required by the Team Chair.
7. Able to closely monitor timelines.
8. Prepares purchase orders as needed or upon request.
9. Ability to work independently and within a team.
10. Any other districts as assigned by the Team Chair or Assistant Superintendent of Director of Student Services.
SPECIAL EDUCATION SECRETARY DUTIES:
1. Works cooperatively with special education staff, particularly School Psychologist and Team
Chair, in collecting necessary clerical data.
2. Schedules team meetings, prepares paperwork necessary for meetings.
3. Prepares all documents pertaining to the special education department.
4. Performs office tasks as required by the Special Education Team Chair.
5. Compiles reports as directed and assists in maintaining and preserving all public records
and accurate files.
6. Confidentiality of work performed must be maintained.
7. Review and edit Individual Education Plans.
8. Send reminders to staff to ensure IEP's are completed in accordance with mandated
timelines.
9. Adheres to the adopted policies of the Bellingham School Committee.
QUALIFICATIONS:
1. Minimum - High School Graduate, Associates Degree - Preferred
2. Extensive experience in office and clerical work.
3. Proficient with knowledge of Microsoft Office and Google Suite.
4. Must demonstrate neatness in appearance and work.
5. A high degree of patience and tact in dealing with students, parents, faculty, and the
general public.
6. Preferred Student Information System background.
Welcome to ATX Learning
Thank you for you interest in our district. Please be advised the notification on the status on your application will be provided through SchoolSpring. You will receive further notification if you are selected to be interviewed for this position.
About TrulyHired
Please note: Job listings on TrulyHired are provided by the respective employers, and we do not manage the hiring process for these positions (unless noted otherwise). To learn more about the employer and apply for this role, click the APPLY NOW link.
TrulyHired is the nation’s top job board for education careers, connecting job seekers with impactful opportunities and offering free job postings for organizations. Powered by WorkTogether Talent Consulting, we specialize in recruiting leaders for mission-critical, non-teaching roles in education.
