Job Description
Job Description
PUTNAM COUNTY SCHOOL DISTRICT
SECRETARY, SCHOOL OR DEPARTMENT
JOB DESCRIPTION
QUALIFICATIONS:
1) High School Diploma or equivalent.
2) Five (5) years' experience as a secretary or clerk with a commercial firm or two (2) years' experience as a secretary or clerk in the public school system.
3) Proficiency in Microsoft Office.
4) Satisfactory criminal background check.
KNOWLEDGE, SKILLS, AND ABILITIES:
1) Ability to read and interpret documents such as policies and procedure manuals. Follow directions and apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
2) To perform this job successfully, an individual should have knowledge of current Staff Services leave system and Skyward inventory system (if applicable).
3) Ability to utilize technology.
4) Ability to perform detailed office work.
5) Knowledge of office practices and procedures.
6) Ability to use office equipment including computer, calculator, copier, fax machine and other related equipment.
7) Good oral and written communication skills exhibiting correct use of grammar, spelling, and business English.
8) Answer telephone calls in a courteous and professional manner.
9) Skill in organization and time management.
10) Ability to establish and maintain positive working relationships with others.
11) Ability to utilize the computer for word processing and other functions.
12) Ability to maintain confidentiality when directed.
REPORTS TO:
Principal or Director
JOB GOAL
An employee in this classification, with general supervision from a designated supervisor, performs a variety of secretarial, clerical and delegated administrative duties requiring considerable knowledge of the responsibilities and jurisdiction of the assigned department.
SUPERVISES:
N/A
PERFORMANCE RESPONSIBILITIES:
1) Perform clerical duties required by activities and functions of the department / division including preparing and sending correspondence, receiving and routing incoming / outgoing mail and courier, setting up and maintaining files, handling personnel records and requests, preparing, processing and submitting required agenda items, applications, reports, forms, grants, records, minutes, guides, manuals and other assigned projects.
2) Answer telephone, route and make calls, record messages, answer questions and provide information.
3) Maintain calendar for scheduling appointments, use of assigned facilities, interviews, deadlines, arrangements for meetings and department / division responsibilities if applicable.
4) Organize office to obtain maximum efficient operation.
5) Collect and compile relevant date for audits, meetings, and reports.
6) Greet visitors and direct them to appropriate area.
7) Prepare materials for dissemination to school, District staff, parents and community.
8) Oversee operation and maintenance of office equipment reporting malfunctions for necessary repairs.
9) Participate in training to update and expand clerical, financial, office practice and interpersonal skills.
10) Maintain harmonious working relationship with others.
11) Perform all other non-instructional duties as assigned by principal.
PHYSICAL REQUIREMENTS:
Light Work: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects
Job Description Supplement Code: 6
TERMS OF EMPLOYMENT:
Salary and benefits shall be paid consistent with the District's approved compensation plan.
Length of the work year and hours of employment shall be those established by the District. Position is twelve months; eight hours per day. Classified Salary Schedule
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the PCSD Board's policy on evaluation of personnel.
Job Code Title: SEC, SCH
Job Code: 73091
Job Classification: 16 ADMINISTRATIVE SUPPORT WORKERS
Job Class Category: F EDUCATOINAL SUPPORT PERSONNEL
EEO Line: 51
BOARD APPROVED:
June 2005
Amended: October 18, 2016
Amended: July 21, 2026
PUTNAM COUNTY SCHOOL DISTRICT
SECRETARY, SCHOOL OR DEPARTMENT
JOB DESCRIPTION
QUALIFICATIONS:
1) High School Diploma or equivalent.
2) Five (5) years' experience as a secretary or clerk with a commercial firm or two (2) years' experience as a secretary or clerk in the public school system.
3) Proficiency in Microsoft Office.
4) Satisfactory criminal background check.
KNOWLEDGE, SKILLS, AND ABILITIES:
1) Ability to read and interpret documents such as policies and procedure manuals. Follow directions and apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
2) To perform this job successfully, an individual should have knowledge of current Staff Services leave system and Skyward inventory system (if applicable).
3) Ability to utilize technology.
4) Ability to perform detailed office work.
5) Knowledge of office practices and procedures.
6) Ability to use office equipment including computer, calculator, copier, fax machine and other related equipment.
7) Good oral and written communication skills exhibiting correct use of grammar, spelling, and business English.
8) Answer telephone calls in a courteous and professional manner.
9) Skill in organization and time management.
10) Ability to establish and maintain positive working relationships with others.
11) Ability to utilize the computer for word processing and other functions.
12) Ability to maintain confidentiality when directed.
REPORTS TO:
Principal or Director
JOB GOAL
An employee in this classification, with general supervision from a designated supervisor, performs a variety of secretarial, clerical and delegated administrative duties requiring considerable knowledge of the responsibilities and jurisdiction of the assigned department.
SUPERVISES:
N/A
PERFORMANCE RESPONSIBILITIES:
1) Perform clerical duties required by activities and functions of the department / division including preparing and sending correspondence, receiving and routing incoming / outgoing mail and courier, setting up and maintaining files, handling personnel records and requests, preparing, processing and submitting required agenda items, applications, reports, forms, grants, records, minutes, guides, manuals and other assigned projects.
2) Answer telephone, route and make calls, record messages, answer questions and provide information.
3) Maintain calendar for scheduling appointments, use of assigned facilities, interviews, deadlines, arrangements for meetings and department / division responsibilities if applicable.
4) Organize office to obtain maximum efficient operation.
5) Collect and compile relevant date for audits, meetings, and reports.
6) Greet visitors and direct them to appropriate area.
7) Prepare materials for dissemination to school, District staff, parents and community.
8) Oversee operation and maintenance of office equipment reporting malfunctions for necessary repairs.
9) Participate in training to update and expand clerical, financial, office practice and interpersonal skills.
10) Maintain harmonious working relationship with others.
11) Perform all other non-instructional duties as assigned by principal.
PHYSICAL REQUIREMENTS:
Light Work: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects
Job Description Supplement Code: 6
TERMS OF EMPLOYMENT:
Salary and benefits shall be paid consistent with the District's approved compensation plan.
Length of the work year and hours of employment shall be those established by the District. Position is twelve months; eight hours per day. Classified Salary Schedule
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the PCSD Board's policy on evaluation of personnel.
Job Code Title: SEC, SCH
Job Code: 73091
Job Classification: 16 ADMINISTRATIVE SUPPORT WORKERS
Job Class Category: F EDUCATOINAL SUPPORT PERSONNEL
EEO Line: 51
BOARD APPROVED:
June 2005
Amended: October 18, 2016
Amended: July 21, 2026
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