Job Description
Job Description
POSITION TITLE: Secretary VI
JOB CODE: 487B
DIVISION: Human Resources
SALARY SCHEDULE: Office Clerical/Technician Annual
DEPARTMENT: Employment
WORKDAYS: 238
REPORTS TO: Senior Executive Director, Employment
PAY GRADE: Rank VI (NC06)
FLSA: Non-Exempt
PAY FREQUENCY: Monthly
PRIMARY FUNCTION: Perform secretarial duties for the Senior Executive Director of Employment; performs other
duties to support the department.
REQUIREMENTS:
1.
Educational Level: High School Diploma or GED required
2.
Certification/License Required: None
3.
Experience: 2 years of responsible clerical experience
4.
Physical Activities: Routine physical activities that are required to fulfill job responsibilities
5.
Knowledge, Skills, & Abilities: Written and oral communication; organization; public relations; computer
technology
The Board of Education and the Superintendent may accept alternatives to some of the above requirements.
ESSENTIAL DUTIES:
1.
Demonstrates prompt and regular attendance.
2.
Performs all secretarial duties for the Senior Executive Director of Employment such as opens, reads and routes mail addressed to the Senior Executive Director; schedules appointments; maintains calendar; responds to inquiries in the department's general email; communicates with administrators, employees and applicants in person, by telephone and in writing; answers the Senior Executive Director's phone and handles as appropriate; types various letters and correspondence; completes and processes monthly local travel expenses for the Senior Executive Director and Assistant Director of Employment.
3.
Works with Technology Services to prepare and distribute annual employment contracts to certified staff
members.
4.
Submits office supply orders and reconciles monthly procurement card statement.
5.
Gathers and reviews time sheets for monthly and temporary employees in the Office of Employment.
6.
Submits maintenance requests for the Office of Employment.
7.
Maintains schedule and calendar for conference rooms in Human Resources office.
8.
Processes paperwork and maintains files for H1b Visa Employees.
9.
Performs other duties as assigned by appropriate administrator.
POSITION TITLE: Secretary VI
JOB CODE: 487B
DIVISION: Human Resources
SALARY SCHEDULE: Office Clerical/Technician Annual
DEPARTMENT: Employment
WORKDAYS: 238
REPORTS TO: Senior Executive Director, Employment
PAY GRADE: Rank VI (NC06)
FLSA: Non-Exempt
PAY FREQUENCY: Monthly
PRIMARY FUNCTION: Perform secretarial duties for the Senior Executive Director of Employment; performs other
duties to support the department.
REQUIREMENTS:
1.
Educational Level: High School Diploma or GED required
2.
Certification/License Required: None
3.
Experience: 2 years of responsible clerical experience
4.
Physical Activities: Routine physical activities that are required to fulfill job responsibilities
5.
Knowledge, Skills, & Abilities: Written and oral communication; organization; public relations; computer
technology
The Board of Education and the Superintendent may accept alternatives to some of the above requirements.
ESSENTIAL DUTIES:
1.
Demonstrates prompt and regular attendance.
2.
Performs all secretarial duties for the Senior Executive Director of Employment such as opens, reads and routes mail addressed to the Senior Executive Director; schedules appointments; maintains calendar; responds to inquiries in the department's general email; communicates with administrators, employees and applicants in person, by telephone and in writing; answers the Senior Executive Director's phone and handles as appropriate; types various letters and correspondence; completes and processes monthly local travel expenses for the Senior Executive Director and Assistant Director of Employment.
3.
Works with Technology Services to prepare and distribute annual employment contracts to certified staff
members.
4.
Submits office supply orders and reconciles monthly procurement card statement.
5.
Gathers and reviews time sheets for monthly and temporary employees in the Office of Employment.
6.
Submits maintenance requests for the Office of Employment.
7.
Maintains schedule and calendar for conference rooms in Human Resources office.
8.
Processes paperwork and maintains files for H1b Visa Employees.
9.
Performs other duties as assigned by appropriate administrator.
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