Executive Assistant to the Business Manager

Job Description

Pay Range: $64,000.00 - $66,923.42

Are you an energetic and proactive individual with a knack for getting things done? MSAD 6 is seeking a talented Executive Assistant to join our team and play a key role in enhancing the efficiency of our business office.

Some of the Essential Duties and Responsibilities (for a full job description see attached):

• Provides finance and operational support to the Business Manager and the MSAD 6 Finance and Facilities Committee.
• Provide comprehensive administrative support to the Business Manager, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Provides administrative support for the Budget Advisory Committee budget building process as directed by the Business Manager and in concert with legal counsel.
• Assist in the preparation of budgets, financial reports, and grant reimbursements by gathering data, preparing spreadsheets, and tracking financial records.
• Prepare and submit timely, accurate grant reimbursement requests and financial reporting in compliance with federal and state guidelines.
• Perform detailed cost-allocation analysis and mange allowable expense tracking to maximize grant drawdowns while ensuring 100% compliance with Grant Award Notifications. (GAN)
• Handle confidential and sensitive information with discretion and professionalism.
• Perform monthly bank reconciliations across multiple accounts, ensuring all transactions are accurately recorded and cleared in a timely manner.
• Identify, investigate, and provide departmental reporting of uncleared items to Accounts Payable and Payroll to resolve outstanding checks, and unidentified transactions.

Qualifications:

• Associate's degree or equivalent, accompanied by three (3) years' Financial and Accounting experience; or equivalent combination of education and experience.
• Experience with budgetary and financial processes, invoicing, and data entry preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Proficient in scheduling and coordinating tasks efficiently.

Essential Attributes:

• Proactive and able to work independently without constant supervision.
• Deadline-oriented with the ability to meet time-sensitive tasks.
• Flexibility to work evening hours several times per month.
• Exceptional conflict resolution skills.

Why join MSAD 6?

At MSAD 6, we value initiative, dedication, and professionalism. Join a team that encourages personal growth and offers a dynamic work environment. Represent MSAD 6 with pride as you contribute to the success of our business operations.
If you are ready to take on a challenging and rewarding role, apply now! Join MSAD 6 and be a crucial part of our commitment to excellence. For more information, please contact Dawn Pooler, Business Manager.

MSAD 6 is an equal opportunity employer. We encourage applications from candidates of all backgrounds.