Bookkeeper-A.R. Ware Elementary School

Job Description

Staunton City Schools, located in historic Staunton, Virginia in the heart of the Shenandoah Valley, is seeking highly qualified applicants for a Bookkeeper position at A.R. Ware Elementary School.

Hourly Rate is based on the 2026-27 Salary Scale.

Hiring Range: $23.05/hour to $27.53/hour DOE/DOQ.

Start Date: On or around mid-December 2026.

Full Benefits Package.

Position is Open until Filled.

POST OFFER OF EMPLOYMENT REQUIREMENTS:

All offers of employment are contingent upon the successful completion of a background check, employment reference check, and receipt of the Child Abuse and Neglect Training Certificate.

Staunton City Schools is an Equal Opportunity Employer (EOE) and is fully committed to the principles and practices of equal employment.

STAUNTON CITY PUBLIC SCHOOLS

POSITION DESCRIPTION

JOB TITLE: Bookkeeper

LOCATION: Schools

IMMEDIATE SUPERVISOR:

Principal

GRADE/RANK: 2413

FLSA STATUS: Non-Exempt

SUMMARY:

The Bookkeeper assists the principal by performing responsible clerical and technical work involving the preparation and maintenance of fiscal or related documents for the school.

ESSENTIAL FUNCTIONS/TYPICAL TASKS:

The minimum performance expectations include, but are not limited to, the following functions/tasks:

• Maintains a complete bookkeeping system for the school.
  
• Verifies, allocates, and posts details of financial transactions to subsidiary accounts in journals or computer files from documents such as sales slips, invoices, receipts, check stubs, and computer printouts.
  
• Summarizes details in separate ledgers or computer files and transfers data to general ledger.
  
• Compiles reports to show statistics such as cash receipts and expenditures, accounts payable and receivable, and other items pertinent to operation of the school.
  
• Completes records to or through trial balance.
  
• Prepares a financial summary report of all accounts.
  
• Reconciles and balances accounts, including general ledger accounts and bank accounts.
  
• To perform other duties as assigned by the principal.

Note: Due to the bookkeeper's specific job location and nature of responsibilities, additional secretarial functions/tasks may be required including the following:

• Serves as a secretarial role to the administration;
  
• Provides information; prepares correspondences and related matters; prepares and maintains files and records; assists teachers, parents and students;
  
• Performs technical work in time keeping (KRONOS) as assigned;
  
• Maintains and respects confidentiality of student and school personnel information;
  
• Registers new students/withdraws students;:

• Serves as a receptionist, receives and greets persons or groups calling on building administrator(s); answers telephones, provides information, takes and dispatches messages;
  
• Records daily attendance and calls from parents for absent students;
  
• Maintains records of excessive student absences, tardies and unexcused absences;
  
• Processes general correspondence, memorandum, reports, schedules, manuals, bulletins, agendas, and other materials from rough draft, copy, marginal notes, or verbal instruction;
  
• Answers correspondence as directed by building administrator(s);
  
• Maintains appointment calendar, schedules appointments, conferences, and meetings;
  
• Maintains records and generates appropriate reports;
  
• Receives, sorts and processes mail;
  
• Operates standard office equipment to include, word-processing and data processing equipment, copiers, laminators, etc.;
  
• Supplies routine information to staff members, building administrator(s), and others;
  
• Completes accident and workers' compensation forms;
  
• Makes announcements on public address system;
  
• Assists with scheduling substitutes and maintaining attendance records as assigned by administration and;
  
• Photocopies and prepares booklets, handouts, and general correspondences for building administration.

• Communicates orally and in writing effectively with school personnel, parents, and the general public;

KNOWLEDGE, SKILLS AND ABILITIES:

General knowledge of standard office practices, procedures, equipment and secretarial techniques; preference for financial/bookkeeping experience; thorough knowledge of business English, spelling and arithmetic; ability to word process accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions.

QUALIFICATIONS/EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in office practices and procedures and clerical and secretarial experience. Training in and fluency with and Microsoft Office® software required. Training in and fluency with Student Information Systems (PowerSchool) is preferred.

PHYSICAL DEMANDS:

This is sedentary work requiring stooping, kneeling, crouching, reaching, pulling, routine lifting up to approximately 20 pounds, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work.

WORK ENVIRONMENT AND ENVIRONMENTAL CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Daily personal and close contact with students is required. Regular contact with other staff members and parents is required.

This job description in no way states or implies that these are the only duties to be performed by this employee. The Bookkeeper will be required to follow any other instructions and to perform any other related duties as assigned by the Principal or appropriate administrator. Staunton City Schools reserves the right to update, revise or change this job description and related duties at any time.

EVALUATION:

Performance of this job will be evaluated in accordance with the school board policy and administrative regulations on evaluation of support staff personnel.

Approved by: Assistant Director of Finance and Director of Human Resources

Date: 2013-14