Job Description
Job Description
Thank you for your interest in our Central Office Accounting Support Specialist PO position.
Job Summary:
The Central Office Accounting Support Specialist PO is a vital and supportive member of the PCSD team, working collaboratively with educators, support staff, and administration to achieve the shared goal of ensuring all students receive the education they need to succeed both today and tomorrow. This role is performed within a office environment, overseen by the Business Services Coordinator, where teamwork and dedication to student success are paramount.
JOB DESCRIPTION
Position Title: Central Office Accounting Support Specialist PO
Salary Schedule: CLSJ
Department: Business Services
Job Code: 243101
Reports To: Business Services Coordinator
Work Schedule: Annual/8 hr.
Grade/Level: BSACT
FLSA: Non-Exempt
Primary Function: Assists in the accounts payable function by processing invoices for District Purchase Orders. Also maintains records retention for the department.
Working Conditions:
Physical Demands:
Office Environment
Dexterity of hands and fingers to operate a computer keyboard
Constant Interruptions
Hearing and speaking to exchange information
Seeing to read a variety of materials
Sitting for extended periods of time
Bending at the waist, kneeling, or crouching to file materials
Qualifications:
Minimum of a high school diploma or GED
Must possess strong computer, typing, bookkeeping, and analytical skills
Excellent communicator
Ability to maintain confidentiality
The Board of Education and the Superintendent may accept alternatives to some of the above requirements.
Essential Functions:
Review, receive into system, and process purchase orders and invoices for payment, sending budget overages to purchase originators
Process incoming and outgoing daily mail which entails the matching of purchase orders and invoices and filing pending documents
Monitor/process accounts payable email account for invoices and other vendor correspondence
Review pending invoices and purchase orders and make necessary contact with vendors and/or PO originators to request needed documentation to complete payment process and resolve billing errors
Communicate with PO originators regarding various situations in receiving of purchase orders and submitting documentation for payment
Review any problems with supervisor
Monthly review and resolution of open purchase orders listed on report
Regular filing of accounts payable and journal entry documents, prepare accounts payable files for storage, and maintain storage records for the department in accordance with the retention schedule
Assist in implementation of accounts payable process improvements as needed
Back up and assist with other departmental responsibilities as needed
All other duties and responsibilities that may be required or requested to ensure prompt and accurate service in the accounts payable department and maintain a steady workflow
Comply with federal, state, and local legal requirements for accounting policies, rules, and regulations
All other duties assigned by the Superintendent or designee
All staff are expected to fully adhere to the ethical standards set forth by the Georgia Professional Standards Commission, continuously demonstrating a strong understanding of the tasks and responsibilities their roles require. Moreover, they must embody the core belief that every action we take is driven by a commitment to the best interests of our students.
Applicants will be selected for interview. Please do not contact local schools.
Thank you for your interest in our Central Office Accounting Support Specialist PO position.
Job Summary:
The Central Office Accounting Support Specialist PO is a vital and supportive member of the PCSD team, working collaboratively with educators, support staff, and administration to achieve the shared goal of ensuring all students receive the education they need to succeed both today and tomorrow. This role is performed within a office environment, overseen by the Business Services Coordinator, where teamwork and dedication to student success are paramount.
JOB DESCRIPTION
Position Title: Central Office Accounting Support Specialist PO
Salary Schedule: CLSJ
Department: Business Services
Job Code: 243101
Reports To: Business Services Coordinator
Work Schedule: Annual/8 hr.
Grade/Level: BSACT
FLSA: Non-Exempt
Primary Function: Assists in the accounts payable function by processing invoices for District Purchase Orders. Also maintains records retention for the department.
Working Conditions:
Physical Demands:
Office Environment
Dexterity of hands and fingers to operate a computer keyboard
Constant Interruptions
Hearing and speaking to exchange information
Seeing to read a variety of materials
Sitting for extended periods of time
Bending at the waist, kneeling, or crouching to file materials
Qualifications:
Minimum of a high school diploma or GED
Must possess strong computer, typing, bookkeeping, and analytical skills
Excellent communicator
Ability to maintain confidentiality
The Board of Education and the Superintendent may accept alternatives to some of the above requirements.
Essential Functions:
Review, receive into system, and process purchase orders and invoices for payment, sending budget overages to purchase originators
Process incoming and outgoing daily mail which entails the matching of purchase orders and invoices and filing pending documents
Monitor/process accounts payable email account for invoices and other vendor correspondence
Review pending invoices and purchase orders and make necessary contact with vendors and/or PO originators to request needed documentation to complete payment process and resolve billing errors
Communicate with PO originators regarding various situations in receiving of purchase orders and submitting documentation for payment
Review any problems with supervisor
Monthly review and resolution of open purchase orders listed on report
Regular filing of accounts payable and journal entry documents, prepare accounts payable files for storage, and maintain storage records for the department in accordance with the retention schedule
Assist in implementation of accounts payable process improvements as needed
Back up and assist with other departmental responsibilities as needed
All other duties and responsibilities that may be required or requested to ensure prompt and accurate service in the accounts payable department and maintain a steady workflow
Comply with federal, state, and local legal requirements for accounting policies, rules, and regulations
All other duties assigned by the Superintendent or designee
All staff are expected to fully adhere to the ethical standards set forth by the Georgia Professional Standards Commission, continuously demonstrating a strong understanding of the tasks and responsibilities their roles require. Moreover, they must embody the core belief that every action we take is driven by a commitment to the best interests of our students.
Applicants will be selected for interview. Please do not contact local schools.
- It is the policy of the Paulding County School District not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service.
- Vacancies posted for a minimum of ten (10) calendar days. Emergency vacancies posted for a minimum of five (5) calendar days.
- The Paulding County School District uses the E-Verify system to verify eligibility for employment in the United States.
About TrulyHired
Please note: Job listings on TrulyHired are provided by the respective employers, and we do not manage the hiring process for these positions (unless noted otherwise). To learn more about the employer and apply for this role, click the APPLY NOW link.
TrulyHired is the nation’s top job board for education careers, connecting job seekers with impactful opportunities and offering free job postings for organizations. Powered by WorkTogether Talent Consulting, we specialize in recruiting leaders for mission-critical, non-teaching roles in education.
