Senior Specialist: Fiscal Transportation

Job Description

Title Code:

Senior Specialist: Fiscal Transportation

JOB SUMMARY
Performs fiscal management duties related to account management and reconciliation, data accumulation for all aspects of school transportation, data analysis, internal and external benchmark analysis and budget management.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Prepares operating and capital budgets for the Transportation Division and coordinates the preparation in light of service requirements of the Department of Instruction.
  
• Manages all accounting, ordering, and budget procedures for the Transportation Division.
  
• Reviews fiscal processes and expenditures to ensure correct vendor payment, effective expense management, and budget efficacy.
  
• Analyzes division accounts on a monthly basis.
  
• Reports on expenditures, prepares cash flow projections, etc.
  
• In cooperation with the department of procurement, assures the timely and accurate processing of purchase orders and position control documents.
  
• Compiles data for reports to the Board of Education, county and state agencies, and other funding entities, as needed.
  
• Establishes capital accounts maintaining accounting records that reflect both budget and funding information for various agencies.
  
• Assists with the preparation of contracts, purchase orders, change orders, and establishes appropriate encumbrances.
  
• Performs fiscal management duties related to account management, account reconciliation, and accounts payable.
  
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelor's Degree in accounting, finance, business management or related field of education from a regionally accredited college or university required;
  
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Experience

• Three (3) years professional accounting experience, preferably in a public or governmental agency, with experience in the application and use of major, centralized computer based accounting or equivalent systems required;
  
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Demonstrated record of success as a lead role or equivalency.
  
• Ability to communicate effectively both verbally and in written form with contractors, manufacturers, consultants, and Anne Arundel County Public Schools' staff.
  
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  
• Ability to write reports, business correspondence, and procedures manuals.
  
• Ability to effectively present information and respond to questions from managers, clients, customers, and the general public.
  
• Ability to calculate figures and amounts related to financial transactions.
  
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  
• Demonstrated ability to effectively work and communicate with diverse populations.
  
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). Extensive competence with spreadsheet tools is a critical necessity.

Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

People Lead

• This position is an individual contributor.

Lead Worker Duties/Responsibilities

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: between 1/3 and 2/3 percent of the time
  
• Walking: under 1/3 percent of the time
  
• Sitting: over 2/3 percent of the time
  
• Using hands to handle or feel: under 1/3 percent of the time
  
• Keyboarding: between 1/3 and 2/3 percent of the time
  
• Kneeling: under 1/3 percent of the time
  
• Talking: between 1/3 and 2/3 percent of the time
  
• Hearing: between 1/3 and 2/3 percent of the time
  
• Eye/Hand/Foot Coordination: under 1/3 percent of the time
  
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment
Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: over 2/3 percent of the time

Travel Requirements

• N/A

JOB INFORMATION

Approved Date:
7/1/2024

Established Date:
5/1/2007

Title Code:
E41631

Title:
SPECIALIST SENIOR: FISCAL TRANSPORTATION

Alternate Title:
Senior Specialist: Fiscal Transportation

Reports to Generic:
Supervisor

Reports to Specific:
SUPERVISOR: TRANSPORTATION

ORGANIZATION

Division:
Operations

Business Unit:
Transportation

Department:
Transportation Operations

Negotiated Agreement:
N/A

HR JOB INFORMATION

Unit:
V

Days Worked:
260

FLSA Exemption Status:
Exempt

Grade:
PG06

Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 5 - Professional Staff)

Essential Job:

Months Worked:
12

Hours Worked:
8

Job Family:
Accounting and Finance

Sub-Function:
Finance - Transportation

VR# 27052

Welcome to ATX Learning

Anne Arundel County Public Schools (AACPS) provides a challenging and rewarding educational experience for every child. We offer a comprehensive system-wide multicultural curriculum from kindergarten through 12th grade. At every level, the focus is on success for every student. Quality instruction, combined with teacher commitment, provides excellence in our instructional programs. Explore career opportunities with a progressive school system dedicated to providing the very best services to our students, our educators, and our community.

Located on the magnificent Chesapeake Bay, Anne Arundel County is conveniently located near the cities of Baltimore and Washington, D.C., and is home to the state capitol, Annapolis, which has a rich historical past. Notable landmarks include the United State Naval Academy, Fort George G. Meade, the National Security Agency, and Baltimore Washington International Airport. The county encompasses urban, suburban, and rural areas, with 432 miles of tidal shoreline. Fine dining, state parks, major cultural attractions, the best in entertainment and professional sports are within easy access to our central location.