Job Description
Job Description
Conservatory Lab Charter School empowers a diverse range of children as scholars, artists, and leaders through a unique and rigorous academic and music education. We enrich the larger community through performance, service, and collaboration. As a laboratory school, we develop and disseminate innovative educational approaches that will positively impact children in other schools and programs. The Office Manager will work directly with the administrative team of the Conservatory Lab Charter School and report to the Director of Operations.
Conservatory Lab Charter School seeks an individual who is passionate about supporting students to meet their full potential. We seek a motivated, insightful individual who is excited to collaborate with teachers and staff to advance the intellectual, social, emotional and physical development of students. The ideal candidate will help to support a unique school culture.
The primary responsibility of the Office Manager is to support the operational needs of the school. This role is an onsite position, the person will serve as the first point of contact for staff, students, and families. They must be comfortable answering the telephone, responding to emails and speaking in person. The ability to speak another language, especially Spanish and Haitian Creole is highly desirable.
The Office Manager duties shall include without limitation:
Front Desk
Serve as the first point of contact for school community by answering the main school phone line, greeting all guests upon arrival
Ensure all sign in/out logs (Staff and Visitor) are maintained
Make building announcements throughout the day
Support classroom / leadership communication throughout the day
Ensure all staff copiers have paper and are running effectively.
Ensure deliveries are to the appropriate location
Paper to the copy room
Attendance
Complete student attendance daily
Tracking student absences,
Making daily calls home to report absences
Supporting the sending of written letters as needed in support of the culture team
Create and maintain the daily Dismissal log
Daily communication with staff on updates
Support early dismissal by coordinating parent pick up
Recording bus arrival and dismissal time
Support with BPS bus transportation issues
Food Services
Lead the Income verification process for families
Create and maintain meal counting binders
Maintain daily meals tracking data
Compiling data for meal reimbursements
Order food for daily meal service of breakfast and lunch
Lead food service audits
Sending out weekly bill reminders to families,
Support tracking payments for families
Maintaining list of student status, making changes throughout the year (i.e. full pay to reduced, etc.)
Assist in maintaining all appropriate food health permits
Student Records
Managing Records Requests from schools and families
Assisting in updating and maintaining student files
Assist in maintaining updated parent info (i.e. numbers, address change, emergency contacts, etc.
Support Report Card & Progress Report distribution
Admissions & Enrollment
Support the Registrar with new families enrollment as needed
Produce student records for transfer
Support scheduling family meetings for administrators as needed
Support the completion of administrative forms by teachers and staff
Operations/ Facilities
Promptly report any facilities-related issues, maintenance needs, or safety concerns directly to the School Leadership Team to ensure timely resolution and operational efficiency.
Maintain clear and professional communication with the School Leadership regarding the status and progress of reported facilities issues.
Collaborate with the School Leadership Team to prioritize and address facilities concerns in a manner that supports business continuity and a safe work environment.
Miscellaneous
Other duties assigned from time to time by the School Leadership Team.
Preferred Skills
Experience working in an urban school
Food Handlers certification
Computer skills
Bilingual Spanish / Haitian Creole
Experience with Microsoft Office (especially Excel)able to multi
Ability to effectively multi-task and deliver swift resolutions to issues while maintaining high-quality performance and not compromising other responsibilities.
Welcome to ATX Learning
Conservatory Lab Charter School empowers a diverse range of children as scholars, artists, and leaders through a unique and rigorous academic and music education. We enrich the larger community through performance, service, and collaboration. As a laboratory school, we develop and disseminate innovative educational approaches that positively impact children in other schools and programs.
At Conservatory Lab, we believe in the power of music and learning to transform the lives of our students and their families. At the core of our pioneering curriculum is the hybrid of two proven and exemplary programs: El Sistema and Expeditionary Learning. Both programs emphasize the experience of breaking through barriers in the pursuit of excellence - creating a culture and habit of perseverance. Taken together, these two programs motivate and nurture our students to become dedicated scholars, compassionate leaders, and skilled musicians.
Conservatory Lab Charter School empowers a diverse range of children as scholars, artists, and leaders through a unique and rigorous academic and music education. We enrich the larger community through performance, service, and collaboration. As a laboratory school, we develop and disseminate innovative educational approaches that will positively impact children in other schools and programs. The Office Manager will work directly with the administrative team of the Conservatory Lab Charter School and report to the Director of Operations.
Conservatory Lab Charter School seeks an individual who is passionate about supporting students to meet their full potential. We seek a motivated, insightful individual who is excited to collaborate with teachers and staff to advance the intellectual, social, emotional and physical development of students. The ideal candidate will help to support a unique school culture.
The primary responsibility of the Office Manager is to support the operational needs of the school. This role is an onsite position, the person will serve as the first point of contact for staff, students, and families. They must be comfortable answering the telephone, responding to emails and speaking in person. The ability to speak another language, especially Spanish and Haitian Creole is highly desirable.
The Office Manager duties shall include without limitation:
Front Desk
Serve as the first point of contact for school community by answering the main school phone line, greeting all guests upon arrival
Ensure all sign in/out logs (Staff and Visitor) are maintained
Make building announcements throughout the day
Support classroom / leadership communication throughout the day
Ensure all staff copiers have paper and are running effectively.
Ensure deliveries are to the appropriate location
Paper to the copy room
Attendance
Complete student attendance daily
Tracking student absences,
Making daily calls home to report absences
Supporting the sending of written letters as needed in support of the culture team
Create and maintain the daily Dismissal log
Daily communication with staff on updates
Support early dismissal by coordinating parent pick up
Recording bus arrival and dismissal time
Support with BPS bus transportation issues
Food Services
Lead the Income verification process for families
Create and maintain meal counting binders
Maintain daily meals tracking data
Compiling data for meal reimbursements
Order food for daily meal service of breakfast and lunch
Lead food service audits
Sending out weekly bill reminders to families,
Support tracking payments for families
Maintaining list of student status, making changes throughout the year (i.e. full pay to reduced, etc.)
Assist in maintaining all appropriate food health permits
Student Records
Managing Records Requests from schools and families
Assisting in updating and maintaining student files
Assist in maintaining updated parent info (i.e. numbers, address change, emergency contacts, etc.
Support Report Card & Progress Report distribution
Admissions & Enrollment
Support the Registrar with new families enrollment as needed
Produce student records for transfer
Support scheduling family meetings for administrators as needed
Support the completion of administrative forms by teachers and staff
Operations/ Facilities
Promptly report any facilities-related issues, maintenance needs, or safety concerns directly to the School Leadership Team to ensure timely resolution and operational efficiency.
Maintain clear and professional communication with the School Leadership regarding the status and progress of reported facilities issues.
Collaborate with the School Leadership Team to prioritize and address facilities concerns in a manner that supports business continuity and a safe work environment.
Miscellaneous
Other duties assigned from time to time by the School Leadership Team.
Preferred Skills
Experience working in an urban school
Food Handlers certification
Computer skills
Bilingual Spanish / Haitian Creole
Experience with Microsoft Office (especially Excel)able to multi
Ability to effectively multi-task and deliver swift resolutions to issues while maintaining high-quality performance and not compromising other responsibilities.
Welcome to ATX Learning
Conservatory Lab Charter School empowers a diverse range of children as scholars, artists, and leaders through a unique and rigorous academic and music education. We enrich the larger community through performance, service, and collaboration. As a laboratory school, we develop and disseminate innovative educational approaches that positively impact children in other schools and programs.
At Conservatory Lab, we believe in the power of music and learning to transform the lives of our students and their families. At the core of our pioneering curriculum is the hybrid of two proven and exemplary programs: El Sistema and Expeditionary Learning. Both programs emphasize the experience of breaking through barriers in the pursuit of excellence - creating a culture and habit of perseverance. Taken together, these two programs motivate and nurture our students to become dedicated scholars, compassionate leaders, and skilled musicians.
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