Manager of Human Resources

Job Description

TITLE: Manager of Human Resources

REPORTS TO: Director of Human Resources

TERMS OF EMPLOYMENT: Manager Handbook. Salary range F: $63,521 - $74,731.

Year-round, position-full time. Hours during summer may vary, as determined by District administration.

EVALUATION: Annually until reaching maximum; refer to Manager Handbook

DEADLINE: Until filled

INTRODUCTION

Come join Midland Public Schools as our next Manager of Human Resources. Midland Public Schools encompasses approximately 140 square miles and serves approximately 7,300 students in pre-kindergarten through 12th grade. The District operates 12 schools with an operating budget of $113 million with an anticipated 28% fund balance. The District is uniquely linked to and intertwined with the surrounding community and boasts a strong tradition and expectation of exceptional academics. Midland Public Schools holds a high concentration of STEM-degreed individuals and readily offers business needs for strong-skilled trades. The district is located adjacent to the world headquarters of Dow Chemical as well as large employers, such as MyMichigan Health, Dupont, and Corteva. Midland provides big-city amenities with a small-town feel and is the home to Midland Center for the Arts, Greater Midland Tennis Center, Great Lakes Loons/Dow Diamond, Dow Gardens/Whiting Forest and the nation's longest canopy walk. Please visit the Midland Public Schools website for more information: https://www.midlandps.org and the Midland Awaits video: @Midland Awaits

POSITION SUMMARY

Under the supervision of the Director of Human Resources, the Manager of Human Resources manages assigned human resources services and daily operations for Midland Public Schools. This role supports services throughout the employee lifecycle, HR systems and data integrity, implementation of collective bargaining agreements, employee handbooks, and Board policies, and administration of employee leaves, accommodations, workers' compensation, and unemployment. The Manager of Human Resources coordinates assigned staffing, compensation, personnel budgeting, and employee training processes, develops reports and recommendations to inform leadership decisions, and participates in process reviews to improve efficiency, compliance, and the employee experience.

QUALIFICATIONS:

• Education:
  • Required - meet one of the following:
    • Bachelor's degree in human resources, business administration, or a related field; OR
      
    • Significant progress toward completion of a bachelor's degree in one of these fields, with at least three (3) years of human resources experience demonstrating the knowledge and skills required for the position;
  • Preferred:
    • At least three (3) years of experience in a K-12 public school human resources setting in lieu of educational requirements above.
      
    • MSBO Human Resources Specialist certification or willingness to pursue certification.

• Demonstrated Technical Skills:
  • Proficiency in Microsoft Office, particularly Excel, and Google Workspace. Ability to learn and use district HR, Finance/Payroll, and absence management systems. HR information system and reporting experience is preferred.
    
  • Ability to interpret and implement collective bargaining agreements, employee handbooks, Board policies, and employment requirements.
    
  • Ability to develop HR reports, analyze workforce and financial data, and prepare correspondence and procedure guidelines.
    
  • Ability to create, manage, and use spreadsheet formulas and functions and learn new software.
• Experience:
  • Human resources experience in a K-12 public school setting is strongly preferred. Experience in a unionized public-sector environment is also preferred.
    
  • Experience with leave administration, workers' compensation, unemployment claims, and personnel related budgeting is preferred.
• Background Checks & Employment Screening:
  • Successful completion of district-required background checks and employment screenings.
• Professional and Public Relations Skills:
  • Ability to relate to school age children, parents, employees, and members of the community.
    
  • Maintain a positive attitude and professional relationships that support a strong customer service and collaborative team culture.
    
  • Work independently, demonstrate initiative, and manage competing priorities and timelines.
    
  • Understand terminology, rules, regulations, and procedures related to school employment.
    
  • Exercise discretion, maintain confidentiality, and demonstrate professional integrity.
    
  • Adapt to changing district needs and participate in ongoing professional development and learning.
    
  • Ability to perform duties with awareness of district requirements and policies.
    
  • Strong interpersonal, oral, and written communication skills and the ability to maintain a calm, professional approach.
    
  • Ability to manage detailed work, competing deadlines, and frequent interruptions.
    
  • Ability to exercise independent judgment and apply professional knowledge in human resources, contract administration, employee leaves and accommodations, and budgeting.

ESSENTIAL FUNCTIONS:

• Provide human resources services throughout the employee lifecycle, including assigned employment, staffing, leave, retirement, and separation processes.
  
• Implement assigned collective bargaining agreement provisions, employee handbooks, Board policies, and contractual compensation adjustments.
  
• Manage key HR initiatives and special projects in collaboration with the Director of Human Resources.
  
• Collaborate with HR, Payroll, the Business Office, and district leadership to coordinate services and support district operations.
  
• Administer employee leaves, including FMLA and medical leaves, in accordance with collective bargaining agreements, employee handbooks, Board policies, and applicable employment requirements.
  
• Coordinate employee accommodations and ADA interactive process under the direction of the Director of Human Resources.
  
• Manage workers' compensation administration, including employee accident and incident reports, claims coordination, medical follow-up, and return-to-work arrangements.
  
• Administer unemployment claims, contested claims, appeals, and hearing preparation; review unemployment statements and coordinate related payments.
  
• Coordinate transportation employment compliance, including Drug and Alcohol Clearinghouse processes, random drug and alcohol testing, and pre-employment medical screenings. Maintain assigned license and credential records.
  
• Maintain assigned HR systems and employee data, supporting system configuration, troubleshooting, annual processes, software transitions, and data integrity.
  
• Prepare and monitor assigned HR and personnel budgets, staffing projections, and midyear and year-end adjustments in collaboration with the Business Office.
  
• Coordinate assigned compensation processes, including paraprofessional steps and longevity, retirement stipends, class overloads, merit payments, and professional development and compliance training payments.
  
• Maintain bargaining unit seniority lists and coordinate assigned staffing processes, including the paraprofessional pool as well as other databases.
  
• Coordinate employee evaluation tracking and monitor applicable employee workday limits.
  
• Coordinate required employee training and professional development, including CPR, CPI, paraprofessional professional development, and Vector training administration.
  
• Administer tuition reimbursement requests, retirement tracking, resignation acknowledgments, summer hour approval processes, and student worker and cooperative education work permits.
  
• Maintain job descriptions and coordinate required employment posters.
  
• Provide notary services for district business when appropriately commissioned.
  
• Develop HR reports and analyze workforce data to support staffing, budgeting, and district planning. Provide information to HR leadership.
  
• Coordinate assigned purchasing and expense reporting, including requisitions, purchase orders, and purchasing card expenses.
  
• Support financial audits and collaborate with the finance department on assigned personnel and compensation transactions.
  
• Participate in HR process reviews and recommend improvements to efficiency, service delivery, and the employee experience.
  
• Perform office and computer work and travel to district buildings, meetings, or training as needed.
  
• Assist and back up other positions within the human resources office.
  
• Fine motor skills and ability to lift up to 50 pounds unassisted, to lift and move equipment and supplies.
  
• Able to stand or sit for long periods of time (up to entire shift as tasks require), as well as stoop, squat, bend, crouch, reach, kneel, and climb stairs frequently during the shift.
  
• Able to ride in a vehicle, as necessary (e.g., training on occasion).
  
• Able to work indoors during all seasons/weather/temperatures as permitted.

ADDITIONAL FUNCTIONS:

• Communicate effectively via district-assigned email on a daily basis as determined by supervisor.
  
• Accurately complete electronic time sheets and absence reporting via time keeping system, per assigned deadlines.
  
• Regular and reliable attendance.
  
• Consistent and reliable performance of job responsibilities.
  
• Perform other job duties and responsibilities deemed appropriate by the supervisor and/or Superintendent.

APPLICATION PROCEDURES:

When applying for a position with the Midland Public Schools, interested candidates must complete an application in order to be considered an official applicant. (Internal candidates: Please feel free to complete the shorter internal application if you have access to a networked school computer, otherwise, the detailed application will be necessary.)

To complete the application process, you will need to complete the online application for the position at www.midlandps.org. Your application will be retained in active status for one school year. If your qualifications meet our needs, we will contact you for further information and a possible interview. Please do not send paper documents! When completing your application, you will submit your documents electronically. If you cannot upload your documents, be prepared to provide this information should you be called for an interview. Note: You assure that we have a complete record of your candidacy if you upload all materials yourself.

Thank you for your interest in Midland Public Schools.

Midland Public Schools is an Equal Opportunity Employer. The district does not discriminate on the basis of race, religion, color, sex, gender, identity, marital status, familial status, genetic information, age, weight, height, national origin, disability, or other legally-protected characteristic, in its programs, activities, or employment and provides equal access to the Boy Scouts and other designated youth groups. The following has been designated to handle inquiries regarding the non-discrimination policies: Associate Superintendent/Human Resources, 600 E. Carpenter Rd., Midland, MI 48640.

Employees are expected to comply with all District policies regarding a drug-free and alcohol-free workplace.

District administration reserves the right to modify this job description at any time. This job description is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions associated with the position. Additional duties may be assigned as needed.