Job Description
Job Description
POSITION DESCRIPTION
POSITION TITLE: AIDE - MEDICAL ASSISTANT (MA)
QUALIFICATIONS:
Completion of a Medical Assisting program required; Certified Medical Assistant (CMA), Registered Medical Assistant (RMA), or equivalent nationally recognized certification preferred.
Valid Ohio Department of Education Permit appropriate for the assignment.
Medical knowledge, experience, and training in basic healthcare procedures, first aid, and student health services.
Accurate recordkeeping and documentation skills required.
Strong organizational skills and attention to detail.
Ability to maintain an organized, clean, and safe school clinic environment.
Ability to handle confidential student and medical information discreetly.
Strong interpersonal and communication skills when working with students, families, school staff, and healthcare providers.
Proficiency in Google Workspace, including word processing, spreadsheets, and data collection.
Experience with electronic health records or school nursing software preferred.
Ability to recognize urgent medical concerns and respond appropriately according to established emergency procedures.
Maintain current CPR certification with AED training and first aid competency.
Ability to work with students of varying ages, developmental levels, and medical needs.
Ability to follow established healthcare procedures, district policies, and instructions provided by the District School Nurse.
Willingness to participate in ongoing professional development and training related to school health services.
REPORTS TO: Building Principal(s) and District School Nurse
JOB GOALS:
To support the health, safety, and well-being of students by providing basic first aid, health screenings, student health monitoring, medical documentation, and assistance with daily school clinic operations.
The Medical Assistant will work collaboratively with the District School Nurse and building administration to promote a healthy school environment, support students with various health needs, and assist with the implementation of established student health procedures.
All clinical responsibilities shall be performed within the employee's training, demonstrated competency, applicable Ohio law, and district-approved policies and procedures.
ESSENTIAL JOB FUNCTIONS:
Provide basic first aid and appropriate initial care to students experiencing minor illnesses or injuries, within training and established district protocols.
Support and promote a healthy, safe, and supportive school environment for all students and staff.
Assist with student health screening and clinic intake by obtaining information about symptoms, identifying urgent concerns, and referring students to the District School Nurse or appropriate healthcare personnel when necessary.
Coordinate and assist with student health screenings as prescribed by the Ohio Department of Health, including scheduling, conducting authorized screenings, recording results, and assisting with referral notifications.
Assist with hearing, vision, dental, growth, head lice, and other student health screenings as needed.
Assist with obtaining, organizing, and maintaining student immunization records, screening documentation, and other required health information for district and state reporting purposes.
Review student immunization records for compliance with established requirements, notify parents/guardians of missing immunizations, and maintain communication until appropriate documentation is received.
Monitor student health records and distribute notices regarding missing medical documentation, including physical examinations, immunization records, and other required health forms.
Prepare and maintain accurate student health records, clinic reports, screening documentation, and other required documents.
Provide support to students with a variety of medical conditions and healthcare needs, following established student health plans and referring nursing-related concerns to the District School Nurse.
Assist with the implementation of individualized healthcare plans, emergency action plans, and student medical accommodations as directed by the District School Nurse. Perform medication-related or specialized healthcare tasks only when specifically authorized by applicable Ohio law, district policy, and required training.
Maintain accurate documentation of all student clinic visits, including reported symptoms, observations, basic first aid provided, parent/guardian communication, and student disposition according to established procedures.
Observe and report suspected communicable diseases or concerning patterns of illness to the District School Nurse and assist with implementing district-approved communicable disease prevention procedures.
Assist with maintaining an adequate inventory of clinic supplies, first aid materials, personal protective equipment, and other healthcare resources.
Communicate professionally with school staff and students' parents/guardians regarding illness, injury, clinic visits, and health-related concerns according to established district protocols.
Maintain frequent communication with the District School Nurse regarding student health concerns, clinic operations, assigned responsibilities, and situations requiring additional clinical guidance.
Assist with daily school clinic operations and perform other appropriate duties as assigned by the Building Principal and/or District School Nurse, consistent with the employee's qualifications and authorized responsibilities.
Assist with filing, organizing, and maintaining student health records, including preschool medical documentation and required health forms.
Maintain accurate and current health records for enrolled students, including newly enrolled and transferring students, using the district's student health information system.
Assist with preparing and distributing district-approved educational materials related to communicable diseases, infection prevention, wellness, and student health for teachers, parents/guardians, and students.
Assist with kindergarten registration, including reviewing required health forms, immunization documentation, and other medical records.
Provide assistance to other district buildings during the absence of school clinic personnel or as assigned, within the employee's training, qualifications, and authorized duties.
Maintain regular and reliable attendance and demonstrate dependability in fulfilling assigned responsibilities.
Maintain confidentiality of student health information, medical documentation, and other sensitive records.
Adhere to the Family Educational Rights and Privacy Act (FERPA), applicable Health Insurance Portability and Accountability Act (HIPAA) requirements, district confidentiality policies, and other applicable state and federal regulations.
Monitor students in the clinic, recognize changes in condition, and promptly communicate concerns to the District School Nurse or appropriate emergency personnel.
Follow established district emergency response procedures, including activating emergency medical services when indicated and providing CPR/AED or basic first aid within current training.
Assist with coordinating healthcare-related communication between the school clinic, families, healthcare providers, and district personnel as directed by the District School Nurse.
Participate in required professional development, health-related training, emergency preparedness activities, and competency evaluations as determined by the district.
Assist with maintaining a clean, sanitary, organized, and properly supplied clinic environment, following infection prevention and standard precaution procedures.
CLINICAL RESPONSIBILITIES AND LIMITATIONS:
The Medical Assistant position is a school health support position and does not constitute licensure as a nurse.
Medical Assistants may assist with basic student health services, first aid, routine screenings, health documentation, and other authorized clinical support activities.
Responsibilities requiring nursing licensure, independent nursing assessment, or specialized clinical procedures shall be referred to the District School Nurse or another appropriately authorized healthcare professional.
Medication administration, diabetes-related procedures, tube feedings, and other specialized healthcare tasks may only be assigned when specifically permitted by applicable Ohio law and district policy and when all required authorization, training, supervision, and competency requirements have been met.
The Medical Assistant shall not independently perform duties reserved by law for licensed nurses or other licensed healthcare professionals.
NOTE:
The Medical Assistant shall follow all applicable district infection prevention and occupational safety procedures, including bloodborne pathogen precautions and the appropriate use of gloves, masks, and other personal protective equipment.
The employee shall complete required bloodborne pathogen training and comply with district occupational health requirements, including applicable hepatitis B vaccination requirements and exemptions.
The Medical Assistant acknowledges that certain occupational risks may be associated with providing healthcare support in a school environment and agrees to follow established safety precautions and district procedures.
ADDITIONAL EXPECTATIONS:
The Medical Assistant is expected to demonstrate compassion, professionalism, sound judgment within the authorized role, and a student-centered approach to school health services.
The employee shall recognize the limitations of their training and promptly seek guidance from the District School Nurse when student needs exceed their authorized responsibilities.
The Medical Assistant will work collaboratively with the school health team, building administration, staff, students, and families to support student health, safety, attendance, and academic success.
OTHER JOB FUNCTIONS:
Occasional exposure to blook, bodily fluids and tissue.
Occasional interaction amoun unruly children.
Many situations that require hand motinon, e.g. computer keyboard, typing, writing.
Consistent requirements to sit, stand, walk, hear, see, read, speak, reach, stretch with hands and arms, crouch, kneel, climb, and stoop.
Perform ongoing tasks such as lifigin students - minimum of 50 pounds.
May require working under time constraints to meet deadlines.
POSITION DESCRIPTION
POSITION TITLE: AIDE - MEDICAL ASSISTANT (MA)
QUALIFICATIONS:
Completion of a Medical Assisting program required; Certified Medical Assistant (CMA), Registered Medical Assistant (RMA), or equivalent nationally recognized certification preferred.
Valid Ohio Department of Education Permit appropriate for the assignment.
Medical knowledge, experience, and training in basic healthcare procedures, first aid, and student health services.
Accurate recordkeeping and documentation skills required.
Strong organizational skills and attention to detail.
Ability to maintain an organized, clean, and safe school clinic environment.
Ability to handle confidential student and medical information discreetly.
Strong interpersonal and communication skills when working with students, families, school staff, and healthcare providers.
Proficiency in Google Workspace, including word processing, spreadsheets, and data collection.
Experience with electronic health records or school nursing software preferred.
Ability to recognize urgent medical concerns and respond appropriately according to established emergency procedures.
Maintain current CPR certification with AED training and first aid competency.
Ability to work with students of varying ages, developmental levels, and medical needs.
Ability to follow established healthcare procedures, district policies, and instructions provided by the District School Nurse.
Willingness to participate in ongoing professional development and training related to school health services.
REPORTS TO: Building Principal(s) and District School Nurse
JOB GOALS:
To support the health, safety, and well-being of students by providing basic first aid, health screenings, student health monitoring, medical documentation, and assistance with daily school clinic operations.
The Medical Assistant will work collaboratively with the District School Nurse and building administration to promote a healthy school environment, support students with various health needs, and assist with the implementation of established student health procedures.
All clinical responsibilities shall be performed within the employee's training, demonstrated competency, applicable Ohio law, and district-approved policies and procedures.
ESSENTIAL JOB FUNCTIONS:
Provide basic first aid and appropriate initial care to students experiencing minor illnesses or injuries, within training and established district protocols.
Support and promote a healthy, safe, and supportive school environment for all students and staff.
Assist with student health screening and clinic intake by obtaining information about symptoms, identifying urgent concerns, and referring students to the District School Nurse or appropriate healthcare personnel when necessary.
Coordinate and assist with student health screenings as prescribed by the Ohio Department of Health, including scheduling, conducting authorized screenings, recording results, and assisting with referral notifications.
Assist with hearing, vision, dental, growth, head lice, and other student health screenings as needed.
Assist with obtaining, organizing, and maintaining student immunization records, screening documentation, and other required health information for district and state reporting purposes.
Review student immunization records for compliance with established requirements, notify parents/guardians of missing immunizations, and maintain communication until appropriate documentation is received.
Monitor student health records and distribute notices regarding missing medical documentation, including physical examinations, immunization records, and other required health forms.
Prepare and maintain accurate student health records, clinic reports, screening documentation, and other required documents.
Provide support to students with a variety of medical conditions and healthcare needs, following established student health plans and referring nursing-related concerns to the District School Nurse.
Assist with the implementation of individualized healthcare plans, emergency action plans, and student medical accommodations as directed by the District School Nurse. Perform medication-related or specialized healthcare tasks only when specifically authorized by applicable Ohio law, district policy, and required training.
Maintain accurate documentation of all student clinic visits, including reported symptoms, observations, basic first aid provided, parent/guardian communication, and student disposition according to established procedures.
Observe and report suspected communicable diseases or concerning patterns of illness to the District School Nurse and assist with implementing district-approved communicable disease prevention procedures.
Assist with maintaining an adequate inventory of clinic supplies, first aid materials, personal protective equipment, and other healthcare resources.
Communicate professionally with school staff and students' parents/guardians regarding illness, injury, clinic visits, and health-related concerns according to established district protocols.
Maintain frequent communication with the District School Nurse regarding student health concerns, clinic operations, assigned responsibilities, and situations requiring additional clinical guidance.
Assist with daily school clinic operations and perform other appropriate duties as assigned by the Building Principal and/or District School Nurse, consistent with the employee's qualifications and authorized responsibilities.
Assist with filing, organizing, and maintaining student health records, including preschool medical documentation and required health forms.
Maintain accurate and current health records for enrolled students, including newly enrolled and transferring students, using the district's student health information system.
Assist with preparing and distributing district-approved educational materials related to communicable diseases, infection prevention, wellness, and student health for teachers, parents/guardians, and students.
Assist with kindergarten registration, including reviewing required health forms, immunization documentation, and other medical records.
Provide assistance to other district buildings during the absence of school clinic personnel or as assigned, within the employee's training, qualifications, and authorized duties.
Maintain regular and reliable attendance and demonstrate dependability in fulfilling assigned responsibilities.
Maintain confidentiality of student health information, medical documentation, and other sensitive records.
Adhere to the Family Educational Rights and Privacy Act (FERPA), applicable Health Insurance Portability and Accountability Act (HIPAA) requirements, district confidentiality policies, and other applicable state and federal regulations.
Monitor students in the clinic, recognize changes in condition, and promptly communicate concerns to the District School Nurse or appropriate emergency personnel.
Follow established district emergency response procedures, including activating emergency medical services when indicated and providing CPR/AED or basic first aid within current training.
Assist with coordinating healthcare-related communication between the school clinic, families, healthcare providers, and district personnel as directed by the District School Nurse.
Participate in required professional development, health-related training, emergency preparedness activities, and competency evaluations as determined by the district.
Assist with maintaining a clean, sanitary, organized, and properly supplied clinic environment, following infection prevention and standard precaution procedures.
CLINICAL RESPONSIBILITIES AND LIMITATIONS:
The Medical Assistant position is a school health support position and does not constitute licensure as a nurse.
Medical Assistants may assist with basic student health services, first aid, routine screenings, health documentation, and other authorized clinical support activities.
Responsibilities requiring nursing licensure, independent nursing assessment, or specialized clinical procedures shall be referred to the District School Nurse or another appropriately authorized healthcare professional.
Medication administration, diabetes-related procedures, tube feedings, and other specialized healthcare tasks may only be assigned when specifically permitted by applicable Ohio law and district policy and when all required authorization, training, supervision, and competency requirements have been met.
The Medical Assistant shall not independently perform duties reserved by law for licensed nurses or other licensed healthcare professionals.
NOTE:
The Medical Assistant shall follow all applicable district infection prevention and occupational safety procedures, including bloodborne pathogen precautions and the appropriate use of gloves, masks, and other personal protective equipment.
The employee shall complete required bloodborne pathogen training and comply with district occupational health requirements, including applicable hepatitis B vaccination requirements and exemptions.
The Medical Assistant acknowledges that certain occupational risks may be associated with providing healthcare support in a school environment and agrees to follow established safety precautions and district procedures.
ADDITIONAL EXPECTATIONS:
The Medical Assistant is expected to demonstrate compassion, professionalism, sound judgment within the authorized role, and a student-centered approach to school health services.
The employee shall recognize the limitations of their training and promptly seek guidance from the District School Nurse when student needs exceed their authorized responsibilities.
The Medical Assistant will work collaboratively with the school health team, building administration, staff, students, and families to support student health, safety, attendance, and academic success.
OTHER JOB FUNCTIONS:
Occasional exposure to blook, bodily fluids and tissue.
Occasional interaction amoun unruly children.
Many situations that require hand motinon, e.g. computer keyboard, typing, writing.
Consistent requirements to sit, stand, walk, hear, see, read, speak, reach, stretch with hands and arms, crouch, kneel, climb, and stoop.
Perform ongoing tasks such as lifigin students - minimum of 50 pounds.
May require working under time constraints to meet deadlines.
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