Human Resources Specialist II

Job Description

OVERVIEW

The Human Resources Specialist II supports the effective and efficient delivery of district human resources services through the management, analysis, and continuous improvement of HR data systems, operational workflows, and personnel processes. This position is responsible for maintaining data integrity, developing and supporting systems for tracking and monitoring personnel activities, analyzing information to inform decision-making, and identifying opportunities to streamline processes and improve service delivery. The specialist collaborates with HR staff and other departments to implement practical, technology-supported solutions that increase accuracy, consistency, accountability, and operational efficiency. The position also supports staffing, employment, certification, reporting, and other personnel functions to ensure timely, accurate, and compliant human resources operations.

DIVISION: Human Resources

GRADE: NT19

DEPARTMENT: Human Resources

WORK DAY: 240

REPORTS TO: Director of Career Development

FLSA STATUS: Non-Exempt

JOB CLASS: 4731

GROUP: Classified

POSITION SUMMARY

The job of the Human Resources Specialist is done for the purpose/s of providing support for the delivery of human resource services and will be responsible for managing various aspects of staffing processes, HRIS support services, and HR employee management systems to ensure the effective management of district personnel. At times, they will be responsible for planning, coordinating, and managing the hiring and payroll for District employees; providing information to employees regarding salary and intake; regulations; addressing a variety of issues and/or providing general support; and assisting in ensuring that personnel functions conform to all applicable regulatory requirements.

MINIMUM REQUIREMENTS

EDUCATION:

• Bachelor's degree in human resources, business administration, or related field. Master's degree preferred.

CERTIFICATION/LICENSE:

WORK EXPERIENCE:

• 3+ years of experience in Human Resources and support services management.
  
• Experience with data systems, HRIS, and Excel.
  
• Experience managing recruitment, onboarding, training, and employee support services
  
• Experience in school-based staffing, certification, and employment practices preferred.
  
• Experience managing multiple projects and priorities in a fast-paced environment.

KNOWLEDGE, SKILLS, & ABILITIES

• Skills-based Competencies

Required to perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records; operating standard office equipment; planning and managing projects; and utilizing pertinent software applications.

Required to perform a variety of technical, analytical, and administrative tasks involving human resources information systems, personnel data, reporting, and process improvement. Demonstrated proficiency in the use of technology to manage information, solve problems, improve workflows, and support efficient human resources operations.

Must demonstrate the ability to independently learn and adapt to new systems and technology platforms. While formal programming or scripting experience is not required, strong spreadsheet proficiency, analytical reasoning, and technical problem-solving skills are essential for success in this role.

• Knowledge-based Competencies

Required to perform basic math; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: personnel practices applied within a school district environment; and codes, regulations, and laws related to the job functions.

Required to understand and apply principles, practices, procedures, and technical concepts related to human resources administration, data management, information systems, and organizational operations.

• Ability-based Competencies

Required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; establishing and maintaining effective working relationships; communicating with diverse groups; working with detailed information and frequent interruptions; and adapting to changing priorities.

Required to exercise independent judgment, analytical reasoning, technical problem-solving, and organizational skills in support of complex human resources operations. Flexibility is required to manage competing priorities, work with diverse individuals and groups, interpret information from multiple sources, and adapt to changing systems and operational requirements.

ESSENTIAL DUTIES

• Assists in supporting the daily activities of the HR Specialists to facilitate an effective timeline for processing employee transactions.
  
• Develops and maintains the Human Resources systems and data
  
• Oversees and provides support for the programs that are associated with the activity of daily transactions.
  
• Oversees and supports the preparation of personnel recommendations for regular and special meetings of the School Board.
  
• Develops and implements HRIS to support efficient workforce management, employee data management, and reporting.
  
• Coordinates and manages the personnel employment processes.
  
• Manages the CPI reporting process for the Assistant Superintendent of Human Resources.
  
• Interprets Human Resources guidelines for potential step placement of employees when issuing contracts.
  
• Maintains accurate and up-to-date HRIS records.
  
• Provides HRIS support to employees and managers, ensuring that they have access to the information they need and that their questions and concerns are addressed in a timely manner.
  
• Conducts employee training and development programs to enhance their skills and abilities.
  
• Maintains HR reports on retention and recruitment metrics.
  
• Assists in preparation of reports for statistical information.
  
• Assists in the calculation and entering of salaries and benefit projections for the purpose of assisting Business Services.
  
• Maintains open communication between Human Resources and Finance and Business Services.
  
• Assists with the development and implementation of personnel procedures and policies. Initiates recommendations for improving services regarding personnel processes that are performed using HR computer systems.
  
• Communicates with other departments and administrators for the purpose of providing information and assistance concerning salaries, applicant tracking, employment, personnel records, and related legal requirements
  
• Serves as personnel services representative on special committees and advisory groups as assigned for the purpose of developing recommendations and/or supporting other staff
  
• Supports the Director of Career Development and department staff for the purpose of assisting in the performance of their work activities
  
• Assists new hire employees through state and local certification processes, providing administrative support and interpretive guidance.
  
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit

PHYSICAL ABILITIES AND WORKING CONDITIONS

The Physical Abilities and Other Conditions of Continued Employment listed in this section are representative of, but are not intended to provide an exhaustive list of Physical Abilities and Other Conditions of Continued Employment which may be required of positions in this class. Clarke County School District encourages persons with disabilities who are interested in employment in this class and need reasonable accommodation of those disabilities to contact the Human Resources Department for further information.

Vision:

Hearing:

Speech:

Upper Body Mobility:

Strength: Some lifting

Environmental requirements:

Mental Requirements:

Additional Work Conditions & Physical Abilities: Generally the job requires 70% sitting, 15% walking, and 15% standing.

It is the policy of the Clarke County School District not to discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, pregnancy, age, religion, disability or any other legally protected status in its educational programs, activities or employment practices. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills, or working conditions associated with the position.